YOSEMITE SPRING PARK UTILITY COMPANY

30250-B Yosemite Springs Parkway

Coarsegold, CA  93614

Telephone (559) 658-7451 / Fax (559) 658-7866

 

MINUTES OF THE

 MONTHLY BOARD MEETING,

SEPTEMBER 21, 2010

 

CALLED TO ORDER AT  5:00PM

 

Treasurer Zoeller explained that due to the Agenda posted meeting time of 5:00pm, he opened the meeting at that time.  All activities were postponed until the meeting was reconvened at 5:38pm.

 

 

1. Call to Order – Al Clark

 

II.Flag Salute – Phil Farren

 

1. Invocation–  Tom Swire

 

IV.Roll Call & Establishment of Quorum

               Al Clark, President                                    Bryan Smith, Vice President

               Phil Farren, Secretary                              Mark Zoeller, Treasurer                              

               Bob McDonough, Director (absent)       Tom Swire, Director

               Dianne Cruce, Director

                                               

V.Approval of Minutes – 8/17/10, 9/3/10

 

MOTION:  A motion was made to approve the August 17, 2010 and September 3, 2010 minutes.  M/S/C (Clark, Cruce), Ayes: 5, Nays: 0, Abstain: 1.  Motion carried.

              

VI.Public Comment

None at this time. 

 

VII.Financial Report – Mark Zoeller

Treasurer Zoeller showed graphs to the audience and board.  The Month End Cash graph showed the cash in August went up compared to July which is when they paid for the paving project.  We had a profit for the month of August, which made our cash balances go up.  The Actual Cash from Operations graph showed how the money bounces around from month to month. The Year to Date showed we’re behind where we were last year and showed us consistently behind, as shown in the Aggregate Monthly Cash Flow graph. 

 

VIII.    YSPUC Update Report

Manager's Report – Ken Harrington

                                    Mgr. Harrington asked that his report get entered into the minutes, and entertained questions at this time.  President Clark asked about Tank 1 & 2 and the mainline failures.  Mgr. Harrington explained there were a total of five failures.  Four failures affected tank 1 and one that affected tank 2.  Treasurer Zoeller asked about the higher amount of leak repairs.  Mgr. Harrington explained that when the system gets older it causes leaks and we had a series of minor earthquakes in June, which we’re still experiencing laten affects from that.   They have had some leaks that showed up quickly after the quakes.  Director Swire asked regarding Well 49A.  Mgr. Harrington explained the testing and flushing that took place.  It appears to be cleaning up.  They are pumping 24/7.  Director Cruce asked about the settling of iron.  Mgr. Harrington explained what happens after a well is first drilled and the flushing they do to take the iron out of the well.  He added that when Well 49 were drilled we were in a drought and the flushing couldn’t take place at that time. A good wet winter will help to eliminate the problem.  Treasurer Zoeller asked about ongoing MTBE expenses on balance sheet we’re carrying as assets.  GM Neveu explained the process that’s taking place.  Vice President Smith asked about the times the well went through drilling as a reason for the sediments.  Mgr. Harrington elaborated on this subject.  Pat Burns, Lot 1194, asked about where the pumped water is dispersed.  It was explained that they use it to water the greens on the golf course and to fill the lakes.  Mr. Burns also asked about the next pipeline replacement.  It was explained that Mgr. Harrington has 3 areas that are primary areas for replacement.  He explained how he decides which area needs replacement first.  He also explained that he has a leak detection device that will be able to detect a leak before the visual takes place.  

 

MOTION.  A motion was made to enter Manager Harrington’s report into the minutes.  M/S/C (Clark, Swire) Ayes: 6, Nays: 0. Motion carried.

 

1. Old Business

                        None at this time.

 

XI.   New Business

1. New Signers for Bank Accounts – Mark Zoeller

Treasurer Zoeller explained that it’s time to select new signers for the YSPUC bank accounts.  He also explained that this is the first time to have all seven directors as signers.

 

MOTION.  A motion was made to have the following signers on YLOA’s bank and brokerage accounts: Tom Swire, Bob McDonough, Phil Farren, Mark Zoeller, Al Clark, Bryan Smith, Dianne Cruce, and also General Manager, Michael Neveu as a signer on YLOA’s primary checking and payroll accounts at Yosemite Bank with the dollar limit as determined by the Board of Directors.  Any person not listed here but who may have previously been an authorized signer is removed as an authorized signer from any and all of YLOA’s bank and brokerage accounts.  M/S/C (Zoeller, Clark), Ayes: 6 (Clark, Zoeller, Cruce, Swire, Farren, Smith), Nays: 0. Motion carried.

 

1. Alterations of Employee Handbook

President Clark asked the members of the board if they had any questions or comments regarding the proposed changes to the Employee Handbook.  Director Cruce read her statement to the directors, questioning the reasoning for the changes regarding YLOA/YSPUC employees being related to Director/s.  A lengthy discussion took place.  It was decided by the directors to table the agenda item to a later date. 

MOTION.  A motion was made to table this item to a later date.  M/S/C (Clark, Smith), Ayes: 6, Nays: 0. Motion carried.

 

XII.Director's Comments

None at this time.

 

XIII.Board to Adjourn to Executive Session

The YSPUC Board adjourned to Executive Session at 6:10 pm

                                   

XIV.Adjournment of Meeting

                  The YSPUC Board adjourned at 6:35pm.