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yloa oct 2011
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING OCTOBER 18, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Bob McDonough
II. Flag Salute – Bob McDonough
III. Invocation – Bryan Smith
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President (by phone) Bob McDonough, Vice President
Mark Zoeller, Treasurer Bryan Smith, Secretary
Al Clark, Director (absent) Felecia Chancey, Director (absent)
Rick Rajecki - Director
During President Tom Swire’s absence, Vice President McDonough held the meeting.
V. Approval of Minutes – 9/20/11
MOTION: A motion was made to approve the September 20, 2011 Board Meeting minutes. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 4 (Rajecki, Zoeller, McDonough, Smith,), Nays: 0. Motion carried.
VI. Public Comment –
None at this time.
Vll. Financial Report – Mark Zoeller
The Month End Cash graph showed that the end of September’s amount is a little less than this same time last year. He explained that we normally pay the insurance in August but this year we paid it in September. He had stated that the Month Net Cash Graph showed a typical pattern for the year. It is more negative this month than last month and less negative in August of this year. He showed the Net Cash from Operations graph, which showed a little higher this year. He explained to the audience, that by law, they must present the Budget Vs Actual graph for every quarter. The total revenues were slightly more than budgeted and well above last year’s. He stated that the Café and Restaurant cost of sales were higher than budgeted and higher than last year. The Actual Gross Profit margin showed higher this year and last year than budgeted. He stated that the operating cost for the Maintenance division showed unfavorable and asked the GM to clarify. GM Neveu stated that there are 4 separate reasons for this. The first was that we paid for licenses and permits. They made a payment for dam fees which are $5400 every year. This year we made the payment in June and last year we made it in May. He explained that by making the payment later, it doesn’t show up in the Fiscal Year Comparison. The second reason was for a truck repaired in March, which cost approximately $4,800. He explained that they received the insurance check in April but didn’t book it until July, a different fiscal year. This is a cost that we didn’t have last year. He went on to say that part of the overage is for insurance. The cost of insurance increased due to two extra staff members. In the Maintenance Department for 2010 we had 4 full time employees and one part time. This year we have 5 full time and one part time. He stated that the overall insurance for that department had increased by 16%. He went into more detail regarding the costs in the Maintenance Department. The Treasurer stated that is was just movement from one fiscal year to the other. He explained that our other income is lower than the Actual. Income from our subsidiary’s Net Profit before taxes is below because of other operating costs. The Treasurer went on to talk about the restaurants. He stated that they are doing better. It seems like they’ve stabilized. He showed the Accounts Receivable (A/R) End of the Month Graph for May. It showed that the total outstanding amount of A/R ha grown over the past years. GM Neveu went on to offer the amounts collected by his A/R staff for past due amounts. These numbers are favorable.
Vlll. Lien Resolutions – Michael Neveu
None at this time.
lX. YLOA Update Report
a. Security Report – Nick Harrison NVPS
Nick Harrison with NVPS started his report by saying that it’s been a quiet month. He asked if anyone had any questions. Mr. Harrison stated the Monthly Statistic Calls for service: 108. No burglaries were reported to them by Madera County Sheriff’s Department. He went on to state there were 541 Calls for Service, 161 Association Calls for Service, 3 calls from the Sheriff’s Department, and 3 calls for Fire and Medical service. The total amount came to 816.
b. GM Report – Michael Neveu
GM Neveu stated that the board had received his report and asked that they be entered into the minutes as an attachment.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Zoeller, Rajecki), Voice vote. Ayes: 4 (Zoeller, McDonough, Smith, Rajecki), Nays: 0. Motion carried.
Vice President McDonough asked the General Manager to give a brief summary of his report to the public. The GM started by stating that there are a lot of facility projects going on. We have a Solar Project Program. They just received one of the designs from a local contractor for a project at the Equestrian Center; putting solar panels on the barn roof. He went into detail regarding the project, the cost of the panels and that there would be no cost to the Association. GM Neveu spoke of the Mainline Replacement Project for this year on Long Hollow. There’s a new sign at the corner of Clubhouse Dr. and Yosemite Springs Pkwy. The amount of special events and banquets have gone up. He explained that the higher numbers for the Restaurant and Café, as mentioned in the Financial Report, is the reason. He stated the restaurant has made $40K more this year than last year. The renovation of the Café will begin next week. They will replace the carpet, blinds and they will be painting inside the Café and Pro Shop. They have already replaced the gutters. They will be top dressing the golf course links, also. The Equestrian Center renovation is ongoing. He went into detail regarding the work being done. President Swire phoned into the meeting at this time. The GM explained the geese removal project. They are using a lighting system on a trial basis. Karrin Luce, Lot 1124, asked about having Birthday Parties at the Rec Center. The GM had said that they are still looking into it at this time and that it would be organized under Event Management. Marie Touitou, Lot 1393, asked the GM about walking paths. GM Neveu stated that they started this project last year. Their intention was to have a safer way for children to get to the bus stops. The pedestrian path, also known as ped path, would be a minimum of 4’ off the road going to the bus stops. The bus stops are at: John Muir Dr., Corral Dr., Revis Rd. and Long Hollow. He is collecting money for the project and asking property owners for easements. He explained that these are at a lower priority. He stated the higher priority list to the board and audience. He answered questions from the audience at this time.
X. Committee Reports
1. Environmental Control Committee – Tom Swire
ECC Chairman Swire stated by phone that the committee has approved a remodel, a new garage and home occupations.
2. Golf Committee – Jim Ross
Mr. Ross stated that Sharon Cargill was elected new captain of the Ladies Golf Club. Peter Hudson has replaced tom Zaloga as NCGA Representative. YLP Golf Club Championship had 26 players trying to qualify for the tournament. Out of the 26 they had 6 who qualified. For the Championship Flight, Monty Frederick and Rob Bissett qualified. For the Directors Flight, Allen Johnson and Lance Garfoot qualified. The tournament was played on Saturday October 15th. The Championship Flight was won by Rob Bissett over Monty Frederick 11 up on the 27th hole. They were to play 36 holes. Presidents flight was won by Jim Ross over Mel Shapiro on the 16th hole 3 up with two holes to go. The directors Flight was won by Lance Garfoot over Allen Johnson on the 18th hole.
Xl. Considerations of YSPUC Proposals to YLOA – Al Clark
GM Neveu stated that YSPUC President, Al Clark had asked for an update on the Fast Attack Vehicle. Vice President McDonough stated that they would put this item off until the next meeting when YSPUC President, Al Clark would be present. He explained to the audience members what this is and what it does.
Xll. Old Business
1. Board Authorized User Support Group – Bryan Smith
Secretary Smith stated that the committee members are interested in protecting and assisting in the golf maintenance. The committee is asking for sponsorship from the Board. He stated different items that the committee does for the course. He read a statement at this time. Secretary Smith asked the GM if he had anything he would like to add. GM Neveu stated that the statement may need some editing. He needs to hear the resolution first before any discussion. He talked to Mr. Smith regarding technicalities that need to be taken care of.
MOTION. A motion was made that the Board accept the Golf Committee as a User Group. M/S/C (Zoeller, Smith),
During the discussion segment of the motion, President Swire stated that he did not receive the statement in his Friday packet. He added that he won’t be able to vote on it without reading it first. Secretary Smith noted that the Directors received the statement before the meeting this evening. Vice President McDonough asked the President if they should table this item until another meeting, possibly a Special Meeting. Treasurer Zoeller asked if the Association would be putting out some money. Secretary Smith said no. A discussion took place between the GM and Board regarding the funds and what is still needed from the committee.
MOTION. A motion was made to table the previous motion until the next meeting. M/S/C (Zoeller, Rajecki), Voice vote. Ayes: 5 (Zoeller, McDonough, Smith, Rajecki, Swire), Nays: 0. Motion carried.
2. Committee Assignments – Tom Swire
President Swire stated that the Directors should have received a copy of the assignments. He hadn’t received any comments except two favorable ones from two directors.
MOTION. A motion made was to approve the Committee Assignments. M/S/C (McDonough, Smith), Voice vote. Ayes: 5 (Zoeller, McDonough, Smith, Rajecki, Swire), Nays: 0. Motion carried.
Xlll. New Business
1. Signature Cards for Committee Accounts – Mark Zoeller, Michael Neveu
Treasurer Zoeller started by stating his motion.
MOTION. A motion was made that the following have check signing authority: General Manager Michael Neveu, Treasurer Mark Zoeller, President Tom Swire and Vice President Bob McDonough for User Groups; such as the Equestrian Committee, Communications Committee and Golf Committee (if approved), and with the understanding that all expenditures are to be requested by the committees themselves. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 5 (Zoeller, McDonough, Smith, Rajecki, Swire), Nays: 0. Motion carried.
2. Board to Consider Equipment Funding from Reserves – Michael Neveu
GM Neveu stated that the dump trucks are out of commission. He is looking for authority of expenditures up to $30K to purchase a dump truck. This is an urgent request. The GM explained to the Directors his request and gave more information on the dump trucks that he is pursuing. He added that he can purchase 2 used dump trucks for the $30K. Director Rajecki asked about purchasing old trucks as apposed to new ones. GM Neveu stated that he is hoping that the trucks last 5 years; as the last one purchased had. He also mentioned that this truck is especially clean. He feels that we will get more utility out of the trucks for this amount of money. He answered the Board’s questions at this time.
MOTION. A motion was made to accept Michael Neveu’s request. M/S/C (McDonough, Smith),
Before the Directors voted on the motion, President Swire added that they should put this item on the Budget to allow the cost of new trucks. The GM asked the Board to amend their last motion.
MOTION. A motion was made to accept Michael Neveu’s request to allocate a NTEof $30,000 from reserves to purchase a replacement dump truck for the Roads Departmentand that it be funded by the Road Reserves. M/S/C (McDonough, Smith), Voice vote. Ayes: 5 (Zoeller, McDonough, Smith, Rajecki, Swire), Nays: 0. Motion carried.
3. Consider Resolution of Approval for LOL Boutique Event – Michael Neveu
GM Neveu had stated he needs confirmation from the Board so that the Ladies of the Lakes Executive Board have permission to use the Clubhouse for their Boutique Event. He explained the resolution.
MOTION. A motion was made to allow the Ladies of the Lakes use of the Clubhouse for their Boutique Event. M/S/C (McDonough, Smith), Voice vote. Ayes: 5 (Zoeller, McDonough, Smith, Rajecki, Swire), Nays: 0. Motion carried.
XlV. Announcement of Previous Executive Session
None at this time.
XV. Director's Comments
Vice President McDonough stated that there will be a Pancake Breakfast on Saturday, November 5th from 8am – 10am. He stated the cost of the breakfast and that proceeds go towards the Rec Center.
XVl. Adjourn to Executive Session
Not at this time.
XVIl. Adjournment of Meeting
MOTION. A motion was made to adjourn the meeting. M/S/C (Zoeller, Smith), Voice vote. Ayes: 5 (Swire, Zoeller, McDonough, Smith, Rajecki), Nays: 0. Motion carried.
The Board adjourned at 7:45aaaa pm.
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