YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING FEBRUARY 16, 2010
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Elaine Loard
III. Invocation – Tom Swire
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Elaine Loard, Vice President
Mark Zoeller, Treasurer (by phone) Bob McDonough, Secretary
Al Clark, Director (absent) Diane Cruce, Assistant Treasurer
Phil Farren, Director
V. Approval of Minutes – 1/19/10, 2/1/10
MOTION: A motion was made to approve the January 19, 2010 Board Meeting minutes. M/S/C (McDonough, Loard), Voice vote. Ayes: 6 (Swire, Loard, McDonough, Zoeller, Cruce, Farren), Nays: 0, Motion carried.
MOTION: A motion was made to approve the February 1, 2010 Special Board Meeting minutes. M/S/C (McDonough, Loard), Voice vote. Ayes: 6 (Swire, Loard, McDonough, Zoeller, Cruce, Farren), Nays: 0, Motion carried.
VI. Public Comment-
LOL President, Sandra McCart introduced LOL Vice President Karen Varner and Secretary, Sandy Johnson to the audience. Sandra read a letter to the Board and General Manager Neveu. LOL presented a check to YLP for $950 to cover half of the cost for window shades in the fireside room. The YLOA is matching these funds. President Swire noted that beginning installation is to take place in March. GM Neveu stated that Kathy Casey would let everyone know the exact date. Sandra thanked the GM and noted that they are interested in the esthetics of the clubhouse being nicer.
Solar Presentation – Tom Cotter – Mr. Cotter gave a presentation regarding his company and thanked the directors and membership for the opportunity. He reviewed the program for 10 minutes. He answered questions after his presentation.
VII. YLP Fire Station #10 – Chris Haynes
President Swire asked the audience if they had any questions for Fire Fighter Specialist Haynes. None were asked at this time.
VIII. Financial Report – Mark Zoeller
Treasurer Zoeller gave his report by phone. He started his report by saying that the Cash Flow was quite strong for the month of January. The Actual Cash closed the gap from the prior month. At the end of December, our cash was $44K less than that of 2008. January 2010 was only $3K less than January 2000. He stated that our cash position has closed up considerably this last year. The Accounts Receivable collections were $32K better this year than it was last year. The Net Cash from Operations in January is +$13K compared to the -$22K in 2009. The GM thanked the Treasurer on behalf of his staff. The GM explained that they’ve been accelerating the collection of funds. They decided not to make purchases and some work was deferred. They reached their goals in January.
IX. Lien Resolutions – Michael Neveu
None at this time.
X. YLOA Update Report
a. Security Report – Bob Wilson, NVPS Security
Mr. Wilson was pleased to report that all issues were down. It has been a very good month. There was one burglary reported to the Sheriff’s department. There were a total of 52 events that the Sheriff’s department responded to and security assisted a great number of them. He stated that he was very pleased with the relationship that his department has with the Sheriff’s Department and Fire Department. He opened the floor to questions. None were asked at that time.
b. Manager's Report – Michael Neveu, General Manager
GM Neveu requested that his report be entered into the minutes as an attachment. He entertained questions at this time. There were no questions from the board. The GM stated a request from LOL to put a display case at the entrance doors to the clubhouse. The GM gave his recommendation to the Board to allow installation of the display case. He explained the display case and what will go inside the case. LOL will take responsibility of the case. Sandra Johnson answered questions regarding the case. The GM noted he is waiting on feedback from Rivergold School regarding the next bus shelter location. They’ve been leaving messages at the school. He is waiting talk to the transportation manager. They are planning the Spring Spray Program of the Road’s Department. The Chemicals have been ordered. SGM will provide the training of our crew. We will start after the rain stops. Vice President Loard asked questions regarding the types of chemicals. GM Neveu stated that they will use a combo of 3 different chemicals. A discussion took place regarding the chemicals, weeds and spray program. Jim Ross helped in answering questions. Vice President Loard asked the GM when the spray program is to take place on the Blue Heron Lake? He explained that they will begin treating the lake with “Biospheres” in approximately a month. SGM will also handle the treatment of the lake. They will treat it 4 times, depending on the re-emergence of the duckweed. To answer Vice President Loard’s question on the “One Call Now” program, the GM stated the database is being uploaded in the morning. After the upload, they will have to create the text and voice messages. Joseph Shreve is working with the GM in creating these messages. There will be three messages: 1. Plans For A Basic Evacuation, 2. Test Message, 3. Ad Hoc Message (Partial Evacuation). This will be ready within a week. He would like the board to hear them first. The GM answered questions from the audience at this time.
XI. Committee Reports
1. ECC – Tom Swire
Tom Swire stated that the committee met twice. They’ve been doing some disciplinary hearings and spending time on the DOR’s and By-Laws.
2. Communications Committee – Diane Cruce
Diane Cruce asked if she could combine this report with the Events Committee report? This was allowed. She thanked everyone that helped with the Valentine Dance. Chris Haynes had attended the dance with his daughter and explained that it was a great experience. A slideshow was shown of the dance at this time. The Com Com has worked hard on working with a website designer for a new website. They are trying to work on popular publicity for YLP.
3. Golf Committee – Jim Ross
Mr. Ross thanked the ECC and Board of Directors for approving the pergola at the Fairway Café. They will begin work by the middle of March and will be completed in a couple weeks. The maintenance of the golf course has been better than it has in past years. The greens are in good shape. They are getting donations for the pergola from the Men’s Club and Ladies Club. There will be donations of hand-made benches and tables. NCGA tournament pamphlets are at the Pro Shop for those who would like to play in one.
XII. Considerations of YSPUC Proposals to YLOA – Michael Neveu
None at this time.
XIII. Old Business
1. New Building Update – Michael Neveu
GM Neveu asked the Board to consider a different direction. He would like to bring in an architect. They have worked on getting the word out to vendors on bidding this project as “turn-key”. This has not worked. He has only received one quote, which was high. He feels that an architect would be able to work at achieving a design element. The GM would like the board to approve the cost of hiring an architect. This will allow better-estimated costs on putting up the new building. He has spoken to architects that have teams ready to work on this project. The directors asked questions regarding hiring an architect.
MOTION. A motion was made to take General Manager Neveu’s advice and spend $3000 for an architect. M/S/C (McDonough, Loard), Voice vote. Ayes: 6 (Swire, Loard, McDonough, Zoeller, Cruce, Farren), Nays: 0. Motion carried.
2. Governing Documents – Tom Swire
The copies of the DOR’s received by the committees were the incorrect set. There haven’t been any responses from committee members yet. He has postponed this item until the next meeting.
XIV. New Business
None at this time.
XV. Announcement of Previous Executive Session
1/19/10 – President Swire stated that the board discussed issues relative to personnel and the attorney.
XVI. Director's Comments
Assistant Treasurer Cruce stated information regarding Coarsegold Conservation Regional District’s tree sale on February 27th. Director McDonough would like to see dog notices/signs on the hiking trail asking owners’ to pick up after their dogs. He wants dog bags available on the trail again.
XVII. Adjourn to Executive Session
The Board adjourned to Executive Session at 7:55pm.
XVIII. Adjournment of Meeting
Executive Session adjourned at 8:48pm.
