MINUTES OF THE BOARD BUSINESS MEETING OCTOBER 19, 2010

CALLED TO ORDER AT 6:33 PM

I. Call to Order –Tom Swire

II. Flag Salute – Al Clark

III. Invocation – Tom Swire

IV. Roll Call & Establishment of Quorum – Board Members Present

Tom Swire, President Bob McDonough, Vice President

Mark Zoeller, Treasurer Phil Farren, Secretary

Dianne Cruce, Director Al Clark, Director

Bryan Smith, Director

V. Approval of Minutes – 9/21/10

MOTION: A motion was made to approve the September 21, 2010 Board Meeting minutes pending changes. M/S/C (McDonough, Clark), Voice vote. Ayes: 7 (Swire, Cruce, Farren, Zoeller, Smith, Clark, McDonough), Nays: 0, Motion carried.

VI. Public Comment -

Director Smith commended the maintenance crew for the repair of the drains around the café, cart barn and pro shop.

VII. YLP Fire Station #10 – Chris Haynes

Chris Haynes stated that they responded to 42 calls for service: 17 medical aids, 14 motor vehicle accidents, 5 vegetation fires, 2 structure fires, 3 power pole fires. The second annual car show was a success. He thanked the people who attended and participated. The funds from the car show goes towards helping Station #10. They attended, along with YLP Security, the final stage of training for the Eastern Madera County Emergency Preparedness Committee. He explained what took place at the training. He also explained the service calls. He answered questions of the directors and audience members. He stated that the burn season has begun. He stated each station that is due to shut down because of the end of fire season.

VIII. Financial Report – Mark Zoeller

Treasurer Zoeller showed graphs to the audience and the directors. He showed the Actual Cash for September. It showed the end of September was better than the prior year and matches what we had 2 years ago. He added that we are financially sound at this time. He then showed the Monthly Cash from Operations graph. This showed normal cash out in September, but less than last year. The Cumulative Cash flow showed better than the prior 2 years. Treasurer Zoeller explained the Collection Shortfall Graph. He added that this is due to the economy and that members aren’t paying their dues on time. He showed that we had negative $184K in 2009 compared to a negative $189K in 2010. He stated that we are surviving. There are no big problems. We are able to do the things that are needed.

IX. Lien Resolutions – Michael Neveu

None at this time.

X. YLOA Update Report

Security Report – Bob Wilson, NVPS

Mr. Wilson apologized for his absence last month. His report covered 8/13 to 9/15. There were 54 calls for service by Madera Sheriff’s Department. This number decreased for September through October 14^thas 41 calls for service. We had a series of car break-ins and thefts on September 20^th. He noted some of the items stolen. Other than that, it has been very quiet. Animal calls have quieted. All events at the Clubhouse have gone smoothly. They participated in the Hazmat Training. He thanked the Fire Department. He was pleased with the outcome of the training. He stated who all attended the training. Secretary Farren asked if the break-ins had slowed down, since they caught the individuals. Mr. Wilson explained that it has slowed down a bit. He added that what they see are unlocked cars getting “hit”. He told everyone to lock their car doors and to contact security to let them know where and when things happened and any particulars they would have. This helps them to know what to look for. Layton Gillette, Lot 1303, asked Mr. Wilson if the lower calls for service are due to school being back in session. Mr. Wilson responded by saying yes, and that it’s getting colder and darker. This will continue until the holidays and then will go up when people are away for the holidays.

GM Report – Michael Neveu

GM Neveu requested that his report get entered into the minutes as an attachment and he entertained questions at this time. Director Cruce asked about the “brown water waiver”. Mgr. Neveu explained that YSPUC Manager, Ken Harrington is working on this. It has to do with CDPH. Our yearly water report has a statement that explains that sometimes we have to operate with less than perfect conditions. We get a waiver from this department. He explained that it is a lengthy process. She then asked if there is any way to move the POS system. Mgr. Neveu explained that there is no problem with where it is now. He noted that it is not a security issue. He is more concerned with vandals, but there is a camera pointed right at it and there isn’t a better place to put it.

MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Zoeller, McDonough) Ayes: 7 (Clark, Zoeller, Cruce, Swire, Farren, Smith, McDonough), Nays: 0. Motion carried.

XI. Committee Reports

Environmental Control Committee – Tom Swire

ECC Chairperson, Tom Swire stated that they have been working on miscellaneous items and working on trying to bring people into compliance with the DOR’s. There was one new home approved this last month. The year total is two. They are one away from catching up with last year’s amount. The ECC Inspector, Layton Gillette answered an audience members question regarding a garage going up on Long Hollow.

Beautification Committee – Bryan Smith

Director Smith stated the committee members: Al Clark, Deborah Grant, Buffy Swire, Marie Touitou, and himself. Their meeting is on October 28^that 6:30pm in the clubhouse library. Their topics of discussion will be: Their basic goal / mission statement and the primary concern.

Events Committee – Dianne Cruce

Director Cruce stated that Karen Varner has offered to sponsor Trunk or Treat this year. They are working with YLCC in conjunction with their Harvest Festival. Hours are from 6pm-9pm. Your car would have to be there at 4:30pm to give out candy. You will not be able to get out until 9pm. She added there are lots of things for families to do. There are prizes for best costume and best vehicle. They still need volunteers.

XII. Considerations of YSPUC Proposals to YLOA – Al Clark

None at this time.

XIll. Old Business

1. Alterations To YLOA Employee Handbook – Tom Swire

President Swire stated that this item is running parallel with YSPUC’s Employee Handbook. They received some input from the corporate lawyer today. They have set aside a committee to review this item and will come back next month with a recommendation. He stated that Bryan Smith, Al Clark and he are members of the committee. The will bring back recommendations to both boards at the November meeting.

Reverse 911 Update – Michael Neveu

GM Neveu gave information regarding this system. He noted that he covered this item in the Manager’s Report. He made a system test today. There are 569 members that have agreed to be a part of this system and 8 gave opted out. The rest of the members have not responded. The last mailer sent out had another request to be part of reverse 911. We received roughly 125 responses. The GM explained how the program works. They will be hooking it up with the Disaster Plan. In case of an emergency, the message will be changed to allow proper directions to exit the park. A conversation took place regarding past and future testing.

XlV. New Business

None at this time.

XV. Announcement of Previous Executive Session

None at this time.

XVI. Director's Comments

Director Clark thanked Kathy Casey, Kathy Kunz and Chef Christian Müller for the Chocolate Festival in Oakhurst. He said it was the only edible food there. He stated that they are looking forward to having a successful Oktoberfest. GM Neveu stated that they have ordered a tent for Oktoberfest, so the rain that’s expected to come, won’t affect the event.

XVII. Adjourn to Executive Session

The Board adjourned to Executive Session at 7:13pm.

XVlll. Adjournment of Meeting

The meeting adjourned at 8:37pm.