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September 2011 Minutes
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING SEPTEMBER 20, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Al Clark
III. Invocation – Bryan Smith
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Bob McDonough, Vice President (by phone)
Mark Zoeller, Treasurer (by phone) Bryan Smith, Secretary
Al Clark, Director Felecia Chancey, Director
Rick Rajecki - Director
V. Introduction of New Board Member – Tom Swire
President Swire stated that the board met in Executive Session at the last Board meeting and voted on a new board member. He introduced Rick Rajecki and stated Director Rajecki’s qualifications and that he used to be a member of a past Board Of Directors in the Bay Area.
VI. Approval of Minutes – 8/9/11, 8/16/11, 8/29/11
MOTION: A motion was made to approve the August 8, 2011 Special Board Meeting minutes. M/S/C (Smith, Clark), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
MOTION: A motion was made to approve the August 16, 2011 Board Meeting minutes pending changes. M/S/C (Smith, Clark), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
MOTION: A motion was made to approve the August 29, 2011 Special Board Meeting minutes. M/S/C (Smith, Clark), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
VII. Public Comment –
None at this time.
Vlll. Company #10 Reports –
None at this time.
lX. Financial Report – Mark Zoeller
Treasurer Zoeller (by phone) stated that all directors had received a copy of the Monthly Spread Sheet With Graphs. He explained that the cash position is higher now than it was this same time last year. We had $834K last year in the bank and this year we had $862K at the end of August. This is better than the past 2 years. The Monthly Net Cash from Operations this year is also better. He stated that the past 2 years, we had a negative balance. He stated that the Cumulative Net Cash from Operations this year is $799K and last year it was $682K and the year before that it was $705K. He explained that the Cash and Cash Flow is better this year, so far, than the past 2 years.
X. Lien Resolutions – Michael Neveu
GM Neveu stated that there is one lien. He told the Board the UPN number: 093-080-020. President Swire read the lien to the audience.
MOTION. A motion was made to accept lien number 093-080-020. M/S/C (Clark, Zoeller) Voice vote. Ayes: 7, (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
XI. YLOA Update Report
a. Security Report – Bob Wilson, NVPS
NVPS Manager Wilson started his report by giving the Madera County Sheriff’s Department stats. He stated that when he received the report, he was upset because during the 10th and 18th of August, there were 4 reported burglaries that security was not aware of. He mentioned that there was one more burglary on August 23rd. During the months: 7/19/11 thru 8/21/11, there were 58 calls for service. He stated that this is a reasonable number given the size of this community. From August to September, there have only been 36 calls. With this reduction, it allows his staff to do their job. From August 12th – September 15th the house checks were doubled. Manager Wilson stated that they are very happy with what’s going on right now. He explained that the closer it gets to the Holidays, we’ll see more activity. Director Clark asked if they knew the area that the burglaries took place. Manager Wilson responded by saying that the Sheriff’s Department won’t give out that information.
b. GM Report – Michael Neveu
GM Neveu stated that the board had received his report and asked that they be entered into the minutes as an attachment.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Clark, Smith), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
GM Neveu entertained questions at this time. Treasurer Zoeller stated that he was unable to download the Manager’s Report. He asked if the accounting issue had been resolved. GM Neveu answered that he has the CPA’s office looking into it. It appears to be part of the year end close with an equity issue. Director Chancey explained to the Treasurer that she looked into it and found that the year end hadn’t been closed. They need to make a journal entry. GM Neveu is looking to our software company for help.
XII. Committee Reports
1. Environmental Control Committee – Tom Swire
ECC Chairperson, Tom Swire explained that there wasn’t much going on for the month. They are looking into stored RVs and homes that have been burned down and haven’t been rebuilt. He added that one new home had been built but it was approved in 2003.
2. Golf Committee – Jim Ross
Mr. Ross stated that the True Value tournament was on September 10th . It turned out well with 42 players in attendance. On September 22nd and 23rd they have their Men’s Invitational going. September the 24th thru October the 2nd starts the Men’s 2011 Tournament qualifications. He stated that the course is good shape.
XIll. Considerations of YSPUC Proposals to YLOA – Al Clark
YSPUC President, Al Clark, stated that Director Felecia Chancey had resigned. They had 2 openings on the YSPUC Board and had put Rick Rajecki and John Lautsch on the YSPUC Board. He stated that they now have a full board.
MOTION. A motion was made to approve Rick Rajecki and John Lautsch as YSPUC Board of Directors. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
XIV. Old Business
1. Committee Assignments – Tom Swire
President Swire stated that he hadn’t got a hold of all Directors’ committee requests that they are interested in serving on. He had given the Board a document that states some of the things that the committees do. He explained that all Directors will be on the Environmental Control Committee. They each will each serve on the committee in 4 month increments. He stated that it will start tomorrow with Director Chancey replacing Vice President McDonough.
Motion. A motion was made to accept the assignments to the ECC. M/S/C (Smith, Clark), Voice vote. Ayes: 7 (Swire, Zoeller), Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
XV. New Business
1. Motion Requesting Golf Committee as a Sponsored Committee –
- Bryan Smith
Secretary Smith explained that the Golf Committee had asked that the Board begin the process of sponsoring the committee.
Motion. A motion was made that the Board will begin the process of sponsoring the golf committee. M/S/C (Smith, McDonough)
Vice President McDonough asked what this motion meant. A discussion took place regarding the motion. GM Neveu stated that Secretary Smith needed to explain. V.P. Smith stated that it was his understanding that the committee needs a mission statement and By Laws. These need to be approved first. GM Neveu suggested that the motion not be approved. GM Neveu explained why he had suggested that and what further needs to be done. He added that another motion needs to be made. Further discussion took place. The GM explained that before the resolution, they need a steering subcommittee. They need to discuss finance and procedure so that the board has oversight of that committee for making an informed decision. Treasurer Zoeller added his concern. Further discussion took place at this time. Secretary Smith withdrew his motion. He made another motion.
MOTION. A motion took place that YLOA Board set up a Steering Committee to oversee the process of sponsoring the Golf Committee. M/S/C (Smith, MdcDonough), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
Director Clark spoke of his concerns of the new committee. President Swire asked for 3 directors to volunteer for that committee. Bob McDonough, Al Clark and Bryan Smith volunteered to be on the committee. He then stated that he would like to get 3 other members from the Golf Committee be members, also. He asked the GM to join with them.
XVI. Director's Comments
Director Clark welcomed Rick Rajecki to the Board. President Swire extended the welcome from the other Board Members. Director Rajecki stated that it’s great to be a Board Member.
XVII. Adjourn to Executive Session
Not at this time.
XVIll. Adjournment of Meeting
MOTION. A motion was made to adjourn the meeting. M/S/C (Zoeller, Clark), Voice vote. Ayes: 7 (Swire, Zoeller, Clark, McDonough, Smith, Chancey, Rajecki), Nays: 0. Motion carried.
The Board adjourned at 7:12 pm.
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