Financials: numbers displayed in thousands

Current – Oct 2009	Actual$	Budget$	Oct 2008 actual
Revenue	156.2K	147K	126.1K
C.O.G.S.	35.4K (22.7%)	27.8K (18.9%)	39.6K (31.4%)
Operating Expenses	128.5K	116.1K	105.6K
Misc Income	3.1K	2.9K	2.8K
Net from Operations	<4.6K>	6.0K	<16.3K>

 

Year-to-date: Oct  2009	Actual$	Budget$	Oct 2008 actual
Revenue	1,438.8K	1,470.3K	1,489.1K
C.O.G.S.	284.3K (19.7%)	277.5K (18.9%)	262.1K (17.6%)
Operating Expenses	1,128.5K	1,160.5K	990.7K
Misc Income	22.4K	31.6K	35.5K
Net from Operations	48.4K	63.9K	271.8K

 

Tanks:     During the October period, we experienced 0 days where one or more of our storage tanks fell below the 75% fill level. The detail is as follows:

Tank #1 – Total of 0 days

Tank #2 – Total of 0 days

Tank #3 – Total of 0 days

Tank #4 – Total of 0 days

At no time during the month did any storage tank fall below 50% capacity.

 

Production for October 2009 was approximately 21.34MG as compared to approximately 23.33MG for 2008, representing a decrease in production of 9.32%. Comparing weather between October 2008 and October 2009, we find differences that will help to explain a good portion of the decreased usage. The average temperature in October last year was 5 degrees warmer with a high temperature reading during the month of 99.6 degrees. Our high this October was only 83.4 degrees. Additionally, we received 3.09 inches of rain this year compared to only .74 inches last year. A review of the leak repair histories comparatively for October 2008 & 2009 show that our repair total for the year-to-date are now close to equal with only a 6.35% difference. The major difference you will note is the difference in main repairs. This October we made 5 main minor repairs while October 2008 saw 11 main repairs with most being major repairs.  Flushed water was 66,274 gallons lower for October 2009 compared to 2008. Additionally, 27,750 of the flushed water this October was water used on our mainline project on Corral. The higher flushed rate from October 2008 was or course due to the large number of mainline failures during that period.   

 

Well Status:

Well 1A (YSP & Corral Dr. North end): No new information to report at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 0 out of 31 days.

 

Well 1E (YSP & Cavestone Ct): This well is functioning properly and there are no concerns to report at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 26 out of 31 days producing 3.13M gallons.

 

Well 28B (YSP & clubhouse drive): This well is functioning properly and there are no concerns to report at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 13 out of 31 days producing 1.20M gallons.

 

Well 31A (Ranger Circle Dr. North of Revis Rd): No new information at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 0 out of 31 days.

 

Well 35A (Ranger circle dr. @ Revis Rd): No new information at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 0 out of 31 days.

 

Well 36A (Long Hollow Ct. North): This well is functioning properly and there are no concerns to report at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 27 out of 31 days producing 2.21M gallons.

 

Well 37A, Well 40A (MTBE Treatment Plant): No new information at this time. During October, Well 37A was operated for 4 out of 31 days producing 80,600 gallons (Operated only during testing days). During October, Well 40A was operated for 31 out of 31 days producing 5.81M gallons.

 

Well 39A (Outlot D Fire Road off Revis Ln East): This well is functioning properly with no concerns to report. This well is operated during the month on an as needed basis. During October, this well was operated for 0 out of 31 days.

 

Well 42A (Outlot D Fire Road off Revis Ln East): No new information to report at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 16 out of 31 days producing 1.88M gallons.

 

Well 44A (Outlot H Long Hollow Ct. North): This well is functioning properly with no concerns to report. This well is operated during the month on an as needed basis. This well is a very low producing well at only about 5 to 7 GPM. It cost more in power, chemicals, and labor to run this well than the amount we bill for service. Because of this, we typically do not operate Well 44A unless overall production necessitates. We maintain its status with the state because it provides us with water credit towards our system requirement. During October, this well was operated for 0 out of 31 days.

 

Well 45A (Outlot D, end of Blue Heron): This well is functioning properly with no concerns to report. This well is operated during the month on an as needed basis. During October, this well was operated for 26 out of 31 days producing 1.58M gallons.

 

Well 47A (YSP, North of Revis Rd): No new information at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 31 out of 31 days producing 5.17M gallons.

 

Well 48A (North Dome Dr. near North Dome Ct.): No new information at this time. This well is operated during the month on an as needed basis. During October, this well was operated for 0 out of 31 days.

 

Well 49A (Parking lot at Golf Course –PERMITTED AS OF MAY 15, 2009): This well is functioning properly with no concerns to report. This well is operated during the month on an as needed basis. During October, this well was operated for 14 out of 31 days. Production was split throughout the month and alternated between production to the water system and production to the golf course lakes. During October, this well was operated for 7 of the 31 days to the system producing 290,914 gallons. This well also produced water to the lakes for 14 of the 31 days producing an additional 1.92MG. Total production from this well was 2.21MG.

 

The following wells are not currently listed on our permit as available. Their status is:

Well 11A (OFS Date 09-12-01) – Ordered off to due to MTBE contamination.

Well 18A (OFS Date 09-12-01) – Ordered off due to concern of spreading MTBE contamination.

Well 29A (OFS Date 05-19-01) – Ordered off due to fecal bacteria contamination.

Well 38A (OFS Date 08-09-04) – Placed on standby status due to failed pump and motor and possible uranium concerns. This well does not produce enough water to warrant the repair expense at this time.

Well 41A (OFS Date 03-31-04) – Placed on standby status due to failed pump and motor and subsequent well collapse after pump was pulled.

Well 46A (OFS Date 06-06-05) – Ordered off due to uranium contamination.

 

Boosters:

Upper John Muir Booster (John Muir Drive between Horseshoe and John Muir Ct.): During the past week we addressed the non-functioning status of the transducer at this booster location. It was found that the isolation valve for the transducer feed line located in the vault in roadway had been turned off. We have not determined who was responsible but it is assumed that during a previous maintenance project this valve was inadvertently left closed. All other boosters are functioning properly with no concerns to report at this time.

 

Operational Items/Misc:

Repairs:

 Total leaks repaired from October 1^st thru 31^st: 22, with YTD at 126. The 2008-year comparison is 18, with YTD of 134 (6.35% reduction)

• Main Repairs: 5 for the period, with YTD of 33. This compares with last year’s period of 11, and YTD of 49 (48.48% reduction.)
• Service Lines: 17 YTD: 93    YTD Comparison with 2008 for like period: 7 / 85 (9.41% increase.)

Pro-active repair work from October 1^st thru 31^st: 4 / YTD 31, YTD Comparison with 2008 for like period: 3 / 39.

 

In October, there were 5 main repairs made during the period. All 5 main repairs were for minor leaks that were repaired using repair clamps. There were no sectional replacements made in October. There were 17 service repairs made during the October period. Nine of these repairs were minor off road leaks so repairs were made using repair connectors. One of these leaks was caused by a customer operating our shut-off valve incorrectly resulting in a broken fitting. Another 2 repairs were for minor gasket leaks at the meter resulting in very minimal water losses. The remaining 6 repairs involved the installation of corp-stops and replacement of the entire service line.

 

There are currently no pending leaks. We have begun scheduling pro-active replacement of service lines in the Ranger Circle Drive area. Ranger Circle's main is in good shape and has not suffered a leak in many years. However, this area has the worst service lines in the sub-division. Most have already been replaced so by completing the remaining replacements in a pro-active fashion we can help reduce the number of reactive leak repairs and minimize the roadway damage caused by the leak itself.

 

I believe that our previous mainline replacements are showing signs of their benefit. With nearly a 49% reduction in mainline repairs this year so far I am excited about continuing this program and reducing main repairs further.

 

As of November 12^th, we have set 1 new water meter for the year.

 

Equipment: Three of our trucks are in need of tires and this will be addressed by the end of next week. Additionally, our main backhoe is in need of a front tire replacement and rim repair. We will address this at the same time as the other vehicles. All vehicle scheduled maintenance is up to date.  

 

Field Crew Accomplishments (October 31^st thru November 12^th): Our field staff during the past 2 weeks have performed various work orders and customer service calls including flushing, complaints of high usage, checks for leaks, checks for low usage, complains of high pressure and escrow driven meter reads, performed shut-offs for nonpayment, conducted vehicle maintenance, cleaned and organized the shop, completed salvaging operational components from old damaged electrical panel removed at the MTBE plant collected 2 rounds of routine Bac-T sampling and in-house analysis, collected 1 round of voc samples at the MTBE treatment plant, performed routine operations at well sites, performed various production system maintenance, began fire hydrant inspection and maintenance for November, performed maintenance and repairs on hydrants needing work, corrected the nonfunctional transducer feed line at the Upper John Muir Booster Station and repaired/replaced service lines at 3 locations.

 

Compliance Testing: All required testing is currently up to date. Our next sampling round will be for nitrate/nitrite and will be conducted on November 25^th.

 

Main Replacement Areas for 2009: The past 10 days have seen accomplishments and setbacks. On Monday the 2^nd the contractor hit a large copper wire phone cable and a fiber optic phone cable. Sierra Telephone continues to discuss the situation with J.B. Travis Construction. The following Monday, the contractor hit our existing water main, causing a disruption of service to our customers on Horseshoe Dr, Corral Dr, and the adjoining cul-de-sacs. The contractor made the repairs under supervision of our staff member, Abe Subia. Flushing and sampling operations were performed by YSPUC staff. We received complaints from area residents regarding poor traffic control signage in the construction zone. We discussed this problem with the contractor; the contractor adjusted their methods and improved their signage. Our inspectors are also aware of the concerns presented by residents and will continue to remind the contractor to follow the traffic control plan.

 

Project 2009-01-09 is nearing completion. All system piping and appurtenances have been installed. To date there has been 3,813’ of 6” mainline installed as well as 136’ of 2” galvanized pipe (for blow-offs and air/vacuum valves) and 1362’ of ¾”service line. Backfilling is complete and the first round of compaction testing has been completed. Compaction tests are taken every 200’ and 3 of the 8 initial tests, while close, failed to meet the specified 95% compaction requirement. These areas have been re-compacted. The three areas were not ready for testing, but evidently were scheduled out of order. We are working with the testing lab to ensure the proper sequencing of tests.

 

The newly installed piping has been charged with water and the disinfection process is underway. Hydrostatic pressure testing will occur soon. Travis Construction will also begin construction on project 2009-02-10 in the next day or so. At this point in time it appears that the contractor is well ahead of schedule. It is also possible that we may have the opportunity to pave project 2009-01-09 earlier than projected thereby helping to avoid weather conditions that are counterproductive to paving operations.    

 

Hydrant Inspection / Maintenance Program: The hydrants inspections for October were completed on time. November inspections have begun and will be completed on time.

 

Valve Maintenance program: No new information to report at this time.

 

AB885: No new information to report at this time.

 

Stimulus Package Grant Applications: No new information to report at this time.

 

Personnel: During the first week of October we hired two employees to fill the vacancies created in Early August. Many applications were received and a number of interviews were conducted. Two were selected (Greg Wilson – transferred from YLOA Maintenance Dept. & Clint Stivers) and are in place and learning the trade. Both plan to test for the Distribution Certificate (D-1) on March 20, 2010. Both Greg and Clint have been sent the BSL Laboratories for training and certification as Title 22 Sample Pullers.

 

Recently we have had another vacancy on our production staff. Since we are heading into winter, I will review whether to fill this position or hold off until late March or early April. The workload on the production side is reduced during the low usage periods of the year; keeping this vacancy until March or April will not cause significant workload problems.  

 

Prop 84 NOI (Reprint): After careful review of the requirements for submittal of an NOI (notice of intent) for Prop. 84 funding, it was determined that YSPUC would not qualify based on the five requirements for funding. The five requirements are as follows:

1.       The project will prevent or reduce the contamination of groundwater.

2.       The project is “Ready to Proceed”.

3.       The project will protect public health and will address a contaminant with a Primary MCL.

4.       The affected groundwater provides at least one-third of a community’s drinking water supply, (Based on data indicating historical, current, or potential supply.)

5.       Project must address anthropogenic source of contamination.

 

All five requirements must be met for the NOI to be valid. Since projects can only address source water contamination of an anthropogenic nature, we cannot include projects that would address uranium contamination (Well 46A) or iron and manganese (Wells 31A & 35A). This would be limited to a single project possibility at Well 11A dealing with MTBE contamination. However, the project would also have to be for a location that would supply at least 1/3 of the community supply, which Well 11A, at the very best, could only supply about 5%. In fact we only have a couple of wells that could possibly be shown to produce the required supply to be eligible for funding through Prop 84. These wells are either not in need of remediation or they have already been addressed. Prop. 84 does not allow for reimbursement of construction costs incurred prior to execution of a funding agreement, therefore, previous project costs could not be submitted for Prop 84 funding.

 

I discussed our situation with our contact at CDPH who also spoke to her superior and the consensus was that it would not be “worthwhile” for YSPUC to submit an NOI for Prop 84 funds. CDPH is aware of our needs and our contact is always looking for funding opportunities that we may be able to take advantage of. I will continue to look for funding sources and will advise CDPH contacts me with any options in the future.

 

New Office Location in Maintenance Yard: We are waiting for quotes from BMD Excavation and J.B Travis for site clearing.  We are also requesting quotes for a structure based on our conceptual requirements.