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may min 2011
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING MAY 17, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Al Clark
III. Invocation – Bryan Smith
President Swire asked for a moment of silence for Michele Vargas, employee of the Blue Heron Restaurant and Wedding Coordinator for the past two years; she passed away last Sunday.
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Bob McDonough, Vice President (absent)
Mark Zoeller, Treasurer Phil Farren, Secretary
Dianne Cruce, Director Al Clark, Director
Bryan Smith, Director
V. Approval of Minutes – 4/19/11
MOTION: A motion was made to approve the April 19, 2011 Board Meeting minutes. M/S/C (Zoeller, Clark), Voice vote. Ayes: 6 (Swire, Zoeller, Clark, Cruce, Farren, Smith), Nays: 0. Motion carried.
VI. Public Comment
Director Smith commented regarding the tree planning of PG&E and they want 6 hours for the tree planting ceremony. No date has been made at this time. GM Neveu has been put in charge of this event.
Brandon Landon, Secretary for Station #10 - (absent)
VII. Financial Report – Mark Zoeller
Treasurer Zoeller explained that he didn’t have much to report due to the accountant being ill. He explained that he looked into the bank and saw that we have over $200k. This should carry us until mid-June. Kathy Casey (standing in for the GM), stated that she had spoke to the GM and he said his projections find that we will be fine until mid-June. He mentioned that he has some questions regarding the new accounting software. He had stated his questions at the YSPUC Board meeting. He emailed the GM with his questions, but since he is absent tonight, they will deal with the questions at another time.
VIII. Lien Resolutions – Michael Neveu
None at this time.
IX. YLOA Update Report
a. Security Report – Bob Wilson, NVPS
Chief Wilson stated that he is pleased to report that crime is down. Calls for service are coming down. They had one reported burglary for the entire month. The report is for April 15th to May 15th. He explained that the vacant homes are being broken into and the rest is from thefts on the outside of the home. They do not see any organized criminal elements coming into the park and burglarizing residents. He stated that they installed power boosters for the cell phones in their patrol unit. They will be testing in different areas. If it works, it will work out great for the guards. President Swire asked about the vacant homes being broken into. Is it vandalism? Mr. Wilson explained that some of it is vandalism and some are from evicted renters. Director Cruce asked how difficult it would be to do a comparison of crime in YLP to other areas in the foothills. Mr. Wilson explained that this would have to be done by Madera County Sheriff’s department out of Bass Lake. He doesn’t have access to the reporting from the Sheriff’s department.
b. GM Report – Michael Neveu (absent)
Kathy Casey (standing in for the GM), stated that the board has received a copy of his report and would like it entered into the minutes. Any questions the board may have will be taken back to the GM.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Clark, Smith), Voice vote. Ayes: 6 (Clark, Swire, Farren, Zoeller, Cruce, Smith), Nays: 0. Motion carried.
Director Cruce asked about the Madera County reorganization meeting. Mrs. Casey explained that Madera County School Board is looking into reorganizing. Currently, YLP children are in Yosemite High School district and must attend Yosemite High. She explained that with the building of Minarets High School, several parents would like their children to attend it. Yosemite has denied the transfers. The parents went to Madera County to appeal, and now Madera County is looking into Mountain Area Unification of all four districts: Raymond School District, Bass Lake School District, Yosemite School District and Chawanakee School District; which is Minarets’ High School District. They are having meetings starting the 31st in different areas to see how the public feels about the unification to make one giant school district instead of 4 small ones. This has to be approved by the public during the November elections. To answer Treasurer Zoeller’s question about Minarets turning into a charter school; Mrs. Casey explained that this is a separate issue. She explained the charter system to the board and audience. She added that with the charter system, there wouldn’t be a need for the transfers. Treasurer Zoeller made a comment regarding another section of the General Manager’s report. He stated that he noticed April and May seemed to be good months for collections. Total number of delinquency amount for April is down compared to March and last year. It looks to be a good trend. Mrs. Casey stated that the GM is pleased with this trend.
X. Committee Reports
1. Environmental Control Committee – Tom Swire
ECC Chair, Tom Swire stated the committee met twice. They’ve made minor approvals; new garage, a patio deck and pool. They’ve had quite a few disciplinary issues with septic systems. They are making good progress. Steve Varner, Lot 1188, asked if they had heard anything regarding SB 885. Mr. Swire said that they haven’t heard anything, but they are keeping their eyes out for it.
2. Golf Committee – Jim Ross
Mr. Ross stated that they don’t have golf weather right now. They’ve had a few tournaments and they’ve worked on the golf course when the weather was nice. He explained the work that had been done. NCGA qualifying will take place on June 14th. If everything is ok with the course, the rating will be for the next 6 years. The May Day Play Day women’s tournament took place on May 7th. They had 30 participants. June 4th & 5th are the days for the Fire Department Golf Tournament. May 12th & 13th was the first President’s Cup Tournament. There were 4 teams of 8 players. The Golf Committee thanks Roger Hoff for all the hard work that he has put into the Men’s Club. They have 8 ladies that have signed up for lessons. They hope to get them involved. He added that the weather and the economy are affecting the money being brought into the golf course/pro shop.
XI. Considerations of YSPUC Proposals to YLOA – Al Clark
None at this time.
XII. Old Business
1. Approval of Directors’ Handbook – Mark Zoeller
Treasurer Zoeller explained to the audience that the directors had talked about this item at the YSPUC Board meeting. He explained the handbook to the audience. Items included in the handbook are: Legal Background, Board Powers & Responsibility, ‘Get a Life’ (directors don’t have to be on call 24/7), How Directors relate to the GM, Ethics, Risk Management, How Directors Relate to each other and ‘It’s About the Association Member’ and not the director. He added that there are some attachments with different codes of ethics for references. He also added that the handbook is informational; particularly for new directors.
MOTION. A motion was made to approve the Directors’ Handbook. M/S/C (Zoeller, Smith), Ayes: 6 (Clark, Swire, Farren, Zoeller, Cruce, Smith), Nays: 0.
2. Approval of the Governing Docs – Tom Swire
President Swire asked that the Directors look at the documents before it gets sent to the attorney. He stated that there were 6 members of the Governing Doc Committee present in the audience: Steve Varner, Marie Touitou, Rick Mang, John Johnson, Dianne Cruce and Mark Zoeller. He mentioned that he attended a couple of the meetings, also. He asked if anyone had questions for the committee. They started with the By Laws, page by page, and went over each item and discussed the changes. After the completion of the By Laws’ changes, they began to go over the Declaration of Restrictions’ changes.
President Swire called a break. The Board of Directors returned from break at 8:00pm. Secretary Farren had to leave the meeting at 8:30pm.
XlII. New Business
1. Clubhouse Rental Fees – Michael Neveu
President Swire stated that since it is getting late and he hasn’t had the time to read the information of the request, they will table the discussion until the next board meeting.
2. Election Protocol – Tom Swire
President Swire told the Election Committee that they need to get the candidate questions to Lori so that she can give them to candidates. He then explained that they need to determine if they are to have the ballot protocol the same as last year. No write-ins and the word incumbent next to their names.
MOTION. A motion was made to continue using the ballot protocol as it was done last year. M/S/C (Smith, Clark), Ayes: 6 (Clark, Swire, Farren, Zoeller, Cruce, Smith), Nays: 0.
President Clark named the candidates: Felicia Vernon-Chancey, Tom Swire, Mark Zoeller and Bob McDonough.
XIV. Announcement of Previous Executive Session
President Swire stated that in the last Executive Session, they discussed contracts and personnel.
XV. Director's Comments
None at this time.
XVI. Adjourn to Executive Session
The Board of Directors went into Executive Session at 9:00pm.
XVll. Adjournment of Meeting
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