|
June Min 2011
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING June 21, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Al Clark
III. Invocation – Mark Zoeller
President Swire asked for a moment of silence for Richard Elder. He has passed away.
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Bob McDonough, Vice President (by phone)
Mark Zoeller, Treasurer Phil Farren, Secretary (absent)
Dianne Cruce, Director (absent) Al Clark, Director
Bryan Smith, Director
V. Approval of Minutes – 5/17/11
MOTION: A motion was made to approve the May 17, 2011 Board Meeting minutes. M/S/C (Zoeller, Swire), Voice vote. Ayes: 5 (Swire, Zoeller, Clark, McDonough, Smith), Nays: 0. Motion carried.
VI. Public Comment
None at this time.
Brandon Landon, Secretary for Station #10 - (absent)
VII. Financial Report – Mark Zoeller
Treasurer Zoeller stated that he had more to discuss with YLOA than YSPUC. He showed the Month End Graph to the audience and explained that May is the end of the Fiscal Year. Cash on hand is at $143k (preliminary). He noted that he was concerned with the cash in April, but we came though. We’ve been getting a lot of cash coming in. The Treasurer showed the pattern on the graph to the Board and audience how collections are highly seasonal. He showed that we are still receiving fewer assessments than we did the past two years. He went in detail regarding the new accounting software in the office and how it is causing problems. GM Neveu explained to the directors the different areas of research. The software is working as expected, however, they are still researching. He went down a line of questions he had received by the board, answering each one individually. He noted that the migration to the new software went smoothly, and that he wouldn’t change a thing. He went into detail explaining the processes that will take place. President Swire stated that we are doing better in collections that any other HOA in California. He added that Candidates’ Night only had a few attendees. A board director candidate was in tonight’s audience. President Swire introduced her.
VIII. Lien Resolutions – Michael Neveu
The GM read the number of the lien being presented to the Board
MOTION. A motion was made to accept the lien. M/S/C (Clark, Zoeller), Voice vote. Ayes: 5 (Swire, Zoeller, Clark, McDonough, Smith), Nays: 0. Motion carried.
IX. YLOA Update Report
a. Security Report – Bob Wilson, NVPS
Chief Wilson stated that the Board had received the stats. Security is getting busier, mostly on house checks and requested service for YLOA. They are seeing break-ins to buildings and vacant homes that include rental issues. He asked the audience to keep their eyes open for anything that perceives to be unusual. He explained the booster for the cell phones in the security truck. Calls for service were up. Issues are expected this time of year, when members are on vacation. Director Smith asked about the mailbox break-ins. Chief Wilson explained that the subject has been passed on to Madera County Sheriff’s department. This is a federal offense. The government has postal inspectors that are in charge of the thefts. He told the audience to look along the side of the road or in bushes for junk mail that has been dumped. He asked them to notify Security. Director Clark asked about the ‘respond time’ stats of the Madera County Sheriffs. Mr. Wilson explained that he would have to call the sheriff’s office to get this information.
b. GM Report – Michael Neveu
General Manager Neveu had asked that his report be entered into the minutes as an attachment and entertained questions at this time.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Zoeller, Clark), Voice vote. Ayes: 5 (Swire, Zoeller, Clark, McDonough, Smith), Nays: 0. Motion carried.
President Swire stated that the Equestrian Center was not mentioned in his report. The GM stated that this was an oversight. He could give him a separate report. He added that the Equestrian Center issue is over, now. He gave a quick report on it. He added that the isolation cost was $5k. This included 24 hour isolation. President Swire stated that the cost was well worth it. Director Clark asked if there were any cases in California. The GM stated, “No”.
X. Committee Reports
1. Environmental Control Committee – Tom Swire
No report at this time.
2. Golf Committee – Jim Ross
Mr. Ross stated that the weather has changed. The Fire Auction took in $9k for Station 10, Firehouse. He noted that YLOA took the trophy from the River Creek Tournament. NCGA came and rated the golf course. He explained the process they used to rate it. He stated the ratings: 3 as bogey and 3 as scratch. Work on the cart path and greens should start in a couple of weeks. He stated that the Golf Course is in good condition.
3. Election Committee –
a. Preparation of Annual Meeting – Al Clark
It was stated that they had one homeowner for every candidate at the meeting, thanks to the fact that employees had attended. Director Clark thanked Bryan Smith for his help in the committee. They are working to bring more attendees to the meeting like last year’s.
XI. Considerations of YSPUC Proposals to YLOA – Al Clark
None at this time.
XII. Old Business
1. Update on Bridge – Al Clark
The GM stated that he hasn’t seen anything yet; and he is still waiting.
2. Clubhouse Rental Fees – Michael Neveu
It was stated that this item first appeared at last month’s meeting. Due to the length of the meeting, it was tabled until tonight’s meeting. GM Neveu explained the research that took place. They are asking for the rental fee for non-members to go up to $850; this will include security and cleaning deposit. The rental fee for the membership will stay the same at $500. Kathy Casey explained that this is still a good value and another advantage to living in YLP. Director Clark stated that the other venues are upper ended; not saying that we aren’t. Cindy Lyman explained that she went to all the venues. She explained the differences between their venues and ours. She added that we are close to both Fresno and Madera, which is a plus for the prospective clients. We are well below all costs for venues. Kathy added that there are not a lot of venues for our area, and reiterated that the raise in cost is for non-members of the park.
MOTION. A motion was made to increase the non-member rental fee to $850. M/S/C (Zoeller, Smith), Voice vote. Ayes: 5 (Swire, Zoeller, Clark, McDonough, Smith), Nays: 0. Motion carried.
XIll. New Business
1. Discuss Tennis Court Usage Policy – Michael Neveu
The GM explained that they have received 2 separate requests to use the tennis courts for third party lessons. He added that there isn’t a set policy at this time. Kathy Casey explained the issues they had several years ago regarding the tennis courts. President Swire added that he is open to this idea. He would like to see how this would affect our insurance. A discussion took place at this time. Vice President Bob McDonough added that our tennis courts are under utilized. Director Smith added to the conversation that the golf course has allowed YHS golf team play on our course. Audience member, Steve Varner, Lot 1188, added that they needed to factor in on the maintenance fee and insurance. GM Neveu added that YLOA’s insurance company has suggested the people requesting to use the courts to have $1M policy of their own. This would mitigate our liability. The president asked the GM to take this back to the staff to look further into this. The GM asked if he wanted a specific policy for the Board’s view. The president added that it is his wish.
2. Authorization to Drive Golf Carts on Yosemite Sprg Pkwy–Bryan Smith
Director Smith explained to the audience and board the carts that are being driven to the golf course. He read information to the board and audience. Director Smith requested a motion.
MOTION. A motion was made to allow golf carts to drive along Yosemite Springs Pkwy. M/S/C (Smith, McDonough)
President Swire stepped in to say that he didn’t think the board had
local authority to decide to allow this. The GM added that he had previously spoken to CHP. A discussion took place regarding who is our “local authority”. GM chimed in to say that Madera County Board of Supervisors are our local authority. He recommended that they change the motion with a resolution and then they could go to the Supervisors. They would then have to ask for a study to be done. Another discussion took place regarding the golf course and carts amongst the board and audience when called upon. President Swire stated that they weren’t going to make a decision on this tonight. He asked if Treasurer Zoeller get him a copy of the code pertaining to this issue. He then asked Marie Touitou, Lot 1393, for a copy of her information she brought with her to the meeting. Vice President McDonough stated that he wanted to table this until they get new information. Director Smith then withdrew his motion. The GM explained to the board if they are still interested in this, they need a plan and a resolution allowing him to go further with a study. Layton Gillette, Lot 1303, stated that he would hate to see wasted time and money on this request. He added that this is usually done in gated communities. President Swire had requested they vote against this. He explained why. They went into further discussion; the board and the audience asked the GM for his suggestions along the way.
XIV. Announcement of Previous Executive Session
President Swire stated that in the last Executive Session, they dealt with a personnel issue.
XV. Director's Comments
Treasurer Zoeller asked that the members turn in their ballots. This will give us a better chance towards a quorum.
XVI. Adjourn to Executive Session
Not at this time.
XIll. Adjournment of Meeting
The board adjourned at 7:53pm.
Currently there is no media on this page
All Content YLOA © Copyright 2012, all rights reserved
|
