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Feb min 2011
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING FEBRUARY 8, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Bryan Smith
III. Invocation – Bryan Smith
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Bob McDonough, Vice President
Mark Zoeller, Treasurer Phil Farren, Secretary (absent)
Dianne Cruce, Director (absent) Al Clark, Director
Bryan Smith, Director
V. Approval of Minutes – 1/18/11
MOTION: A motion was made to approve the January 18, 2011 Board Meeting minutes. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 5 (Swire, Zoeller, Smith, Clark, McDonough), Nays: 0. Motion carried.
VI. Public Comment -
Paul Luce, YELP and Yosemite Sun publisher stated that he wanted to clear the air on items regarding the April 2010 edition of the YELP. He explained that he published a letter from Dianne Cruce that she had given him. There was a rumor going around that the letter was fabricated by him, which he stated was not true. He brought copies of the letter with her signature on them.
Brandon Landon, Secretary for Station #10 stated that they had 28 calls for service: 16 medical, 2 structure fires and 10 motor vehicle calls. He added that the building expansion is on schedule. They expect it to be completed by the end of February. The new Treasurer for the station is Chris Day. There were no questions from the audience.
VIII. Financial Report – Mark Zoeller
Treasurer Zoeller showed the Month End graph to the audience. The graph showed January lower than the past two years and down a bit from December. He stated that January’s Cash Flow was slightly negative (-$8k). He stated that this number is better than 2008, but not as well compared to 2009. The Cumulative Cash Flow Chart showed the pattern of collection for the year. He showed the Collection Shortfall Graph. He explained that our shortfall is due to the economy and housing problem.
IX. Lien Resolutions – Michael Neveu
GM Neveu stated the UPN number of the lien.
MOTION. A motion was made to accept Cimarron Trustee Services to be appointed to send the notice of intent to lien. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 5 (Swire, Zoeller, Smith, Clark, McDonough), Nays: 0. Motion carried.
X. YLOA Update Report
a. Security Report – Bob Wilson, NVPS
Mr. Wilson stated that there were 35 calls for service from Madera County Sheriff’s Department. He explained that this in an amazing number with a community of our size. He is very impressed with our community. He noted that neighbors are looking out for one another. They have had a few burglaries. Two were of the same house and the other was on Starlight. Madera County Sheriff’s Department is involved. He did note that it seems that they are probably teens causing the burglaries. There was another burglary on January 21st, but that’s all that they know. There has been poaching in the park of Red Tail Hawks. Fish and Game is aware and in charge. He stated that Fish and Game will be coming to the Clubhouse for a Town Hall Meeting on March 7, 2011 at 6:30pm. He exclaimed how interesting it will be and told all to attend. There were no questions for him from the audience or board.
b. GM Report – Michael Neveu
GM Neveu stated that his report has been distributed for the audience and the directors should have received their copy in an email. He requested that his report be entered into the minutes. He then entertained questions from the Board and audience.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Clark, Zoeller), Voice vote. Ayes: 5 (Clark, Swire, Smith, McDonough, Zoeller), Nays: 0. Motion carried.
Treasurer Zoeller brought up the new employee in the YLOA office. The GM stated the there are two new employees. There’s a new accounting manager, Kristine Lohr, starting tomorrow and Cynthia Lyman will be doing banquet and event sales. Karen Luce mentioned the Laugh Out Loud event on March 19th and hoped it was in the Manager’s report. President Swire stated that the GM’s report mentioned Carol Holt. He then thanked her for all she has done for the Equestrian Center by handling all the horse shows. He added that there are 14 stalls open. He asked how many stalls there are in total. Al Clark stated that there are 32 stalls. Kathy Casey stated that most of the stalls are outside and there are 2 inside.
XI. Committee Reports
1. Environmental Control Committee – Tom Swire
Tom Swire stated that they’ve met 2 times and they have spent the majority of their time working on faulty septic issues. He added that they are making pretty good strides at getting the aerobic owners into compliance. And still no new homes. No questions were asked regarding the ECC.
2. Golf Committee – Jim Ross
Jim Rossstated that the condition of the course if fair to good. They lost turf on 3 greens in August. They are still poorly. They are hoping that they’ll do better come spring. On March 22 & 23 they will aerate the greens. They’ve been working on a drainage problem on the course. He stated the different dates and tees that they will do work on. The Sweet Heart Tournament was last weekend with 30 players. All dressed for Valentine’s Day and enjoyed themselves. They are looking at giving lessons and may start late March, early April.
XII. Considerations of YSPUC Proposals to YLOA – Al Clark
YSPUC President Clark stated that at the November 2010 Board Meeting, in an attempt to update a clause in the YSPUC Employee Handbook, Director Cruce gave a commentary which presented some very serious issues to the board. They were given the results of the investigations in December 2010 and early January 2011. Both investigations concluded that the issues were without merit. As a result of that, he announced to the public that fellow board members have censored Director Cruce by unanimous vote. President Clark stated that this has caused negative outcomes. Vice President McDonough read a prepared statement at this time regarding his feelings regarding the censorship.
XIll. Old Business
President Swire stated that he would like to go straight to #3 in New Business.
3. Boy Scout / Eagle Scout Project – Kathy Casey
Kathy Casey stated that there are currently 2 Eagle Scout projects going on in the park. She explained that Grant Hall is going to renew the volleyball court here at the clubhouse. He is waiting for approval from his district. She introduced Chris Ruiz. Chris gave a presentation to the Board. He explained the reason behind his project. His project is to put 3 benches around the Blue Heron Lake Trail. Treasurer Zoeller stated that he is an Eagle Scout, also. He said that he is looking forward to using the benches when he walks around the lake. Marie Toitou, Lot 1393, commended Chris for his project.
The meeting then addressed the Old Business items.
1. Blue Heron Restaurant Sign – Bob McDonough
Vice President McDonough explained that Kathy Casey has been looking into signage for the Blue Heron Restaurant. The price for the sign is $5700. The sign is very nice and would go up at the beginning of Clubhouse Drive on the Parkway. Kathy Casey brought a picture of the sign so the board could see. The sign is lit so it will be visible at night and the messages can be interchangeable. The GM added that there are a few more steps that are in the process. They have to get approval from the lot owner, etc. Usually there is a 3-month lead time on ordering.
2. Employee Handbook – Dianne Cruce
In the absence of Director Cruce, President Swire explained to the audience that Director Cruce had noted the Employee Handbook has some errors in it. She asked that they be addressed. He will find out the items and correct the errors before it’s sent to the lawyer for the updates.
XlV. New Business
1. New Phone System – Al Clark & Kathy Casey
Kathy Casey explained that the new system will increase efficiency. She went into further detail regarding the system. They have 3 bids. She thanked Director Clark for all his help in interpreting the ‘lingo’. Director Clark explained that with the new technology, the cost of the new phone system will quickly pay itself off.
2. BlueHeron BridgeReplacement – Al Clark
Director Clark explained that the small wooden bridge on the south end of the lake is deteriorating and is a hazard to walk on. He would like to replace it with on similar to the bridge he and the Road Department built on the north end of the lake. It only took them 3 days to complete. This one should only take a day and the cost would be approximately $300 to $500. He stated that he will donate his time to build the bridge. A discussion took place including the GM’s recommendation. He stated that the Trail’s Committee could fund the project.
MOTION. A motion was made to proceed with all the official requirements to repair the bridge. M/S/C (McDonough, Smith), Voice vote. Ayes: 5 (Clark, Swire, Smith, McDonough, Zoeller), Nays: 0. Motion carried.
3. Declaration of Restrictions on YLOA Website – Michael Neveu
The GM explained the need to have the Declaration of Restrictions (DOR’s) protected on the YLOA website. It has been on the website for all to access. This causes issues with banks and it’s regulatory that we charge and send new homeowners’ a packet. He asked the board for a resolution to put the DOR’s back in the Member’s Only section of the website.
MOTION. A motion was made to replace the earlier resolution and put the Declaration of Restrictions back under the Member’s Only section of the website. M/S/C (Zoeller, McDonough) Ayes: 5 (Clark, Swire, Smith, McDonough, Zoeller), Nays: 0. Motion carried.
At this time, President Swire spoke to the audience regarding Phyllis Chesser who is retiring from her position in the YLOA office as Accounting & Human Resource Manager. He read a resolution from the Board of Directors to the audience regarding Phyllis Chesser’s attributes to YLOA.
MOTION. A motion was made to enter Phyllis Chesser’s Resolution into the minutes. M/S/C (Zoeller, Smith), Voice vote. Ayes: 5 (Clark, Swire, Smith, McDonough, Zoeller), Nays: 0. Motion carried.
XV. Announcement of Previous Executive Session
None at this time.
XVI. Director's Comments
Treasurer Zoeller stated that he has worked with Phyllis and appreciated her ability to say, “no”. She kept our finances clean.
XVII. Adjourn to Executive Session
Not at this time.
XVlll. Adjournment of Meeting
MOTION. A motion was made to adjourn the meeting. M/S/C (Zoeller, Smith), Voice vote. Ayes: 5, (Clark, Cruce, Swire, Farren, Smith, McDonough, Zoeller), Nays: 0. Motion carried.
The meeting adjourned at 7:30pm.
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