YOSEMITE SPRING PARK UTILITY COMPANY

30250-B Yosemite Springs Parkway

Coarsegold, CA  93614

Telephone (559) 658-7451 / Fax (559) 658-7866

MINUTES OF THE

 MONTHLY BOARD MEETING,

APRIL 19, 2011

CALLED TO ORDER AT 5:30PM

I.              Call to Order – Al Clark 

II.            Flag Salute – Mark Zoeller

III.           Invocation–  Mark Zoeller

IV.          Roll Call & Establishment of Quorum

               Al Clark, President                                    Bryan Smith, Vice President         

               Phil Farren, Secretary                              Mark Zoeller, Treasurer                              

               Bob McDonough, Director                      Tom Swire, Director

               Dianne Cruce, Director   

V.           Approval of Minutes – 3/15/11

MOTION:  A motion was made to approve the March 15, 2011 minutes.  M/S/C (Swire, McDonough), Ayes: 7, Nays: 0. Motion carried.

VI.          Public Comment

None at this time.

Before the Financial Report, Vice President Smith brought up the Arbor Day event that is to take place on May 1^st.   He explained that PG&E will donate 15 trees per the conversation he had with Ray Friske of ACRT.  The reason he brought this up at the YSPUC board meeting is due to YSPUC’s funding of the Beautification Committee’s project. 

VII.         Financial Report – Mark Zoeller

Treasurer Zoeller stated that the money for March is over $1M.  This amount is less than the past 2 years.   He added that the money will decrease with the projects.  Treasurer Zoeller told the directors and audience members that he didn’t have the February data.  When he combines January and March, it shows that we’re ahead from last year.  They are still having trouble with the software and that he didn’t have the figures until this afternoon.  There were no questions from the audience. 

VIII.       YSPUC Update Report

a.    Manager’s Report – Ken Harrington (absent)

Curtis Lahr, YSPUC Field Supervisor, stood in for Manager Harrington.   Mr. Lahr asked that YSPUC Manager Ken Harrington’s report be entered into the minutes. 

MOTION: A motion was made to enter the YSPUC Manager’s report into the minutes.  M/S/C (McDonough, Swire), Voice vote. Ayes: 7, Nays: 0. Motion carried. 

Secretary Farren asked if they were still having trouble with the MTBE plant.  Supervisor Lahr stated that the MTBE plant is back in operation.  Director Cruce asked if the water company got any calls concerning the letter that went out to the membership.  He replied that he wasn’t aware of any.  Treasurer Zoeller asked about the dates in the letter being possibly incorrect.  Supervisor Lahr explained that these dates were correct and the numbers indicate that it was most likely a sampling error.  He explained that the follow up testing came back clean, so they don’t think there was an actual problem. Audience member, Pat Burns, Lot 1194, asked about the pipeline replacement program.  Supervisor Lahr explained that he wasn’t sure of the dates.  President Clark explained that the company has been tied up on other issues and that has taken up most of their time. He hopes that they will have more information by the next meeting.  An audience member asked Supervisor Lahr if they plan to send out a follow up letter to the previous one.  He stated that page 2 had explained that and the letter was posted at all communication boards throughout the park.  Director McDonough stated that he would like another letter to go out.  A discussion took place regarding the cost of mailers.                                                                    

IX.          Old Business

None at this time.

X.                  New Business

1.        Contract Level of Authority – Mark Zoeller

Treasurer Zoeller stated that the handouts he gave to the board showed the level of authority for reviewing contracts.  The Treasurer read the handout to the audience members.  He is recommending that the GM have the authority to review and approve contracts up to $5K in one time expenditure or aggregate lifetime expenditures.  This must be approved in the budget.  The President and GM must approve and review up to and including $15K in one time expenditure or aggregate lifetime expenditures.  This must be approved in the budget. Anything over $15K must be reviewed by the Finance Committee.  The Board will have final approval of the contract.  Director Swire stated that the Finance Committee is for YLOA.  The Treasurer stated that this committee will be the same for YSPUC.  To answer President Clark’s question; there wasn’t a policy in affect regarding the review of contracts.  A discussion took place amongst the directors regarding this new policy.  Pat Burns, Lot 1194, spoke regarding past practices.  Director Cruce asked if it would be possible to add this policy to the DOR’s and Bylaws.  Treasurer Zoeller explained that if they wanted to change the monetary amounts, they would not be able to without changing the governing documents. 

MOTION.  A motion was made to approve the contract Review Approval Authority Amounts.  M/S/C (Zoeller, McDonough), Voice vote.  Ayes: 7, Nays: 0. Motion carried.

XI.          Director's Comments

None at this time.

XII.         Board to Adjourn to Executive Session

Not at this time.

XIII.       Adjournment of Meeting

MOTION.  A motion was made to adjourn the meeting.  M/S/C (Zoeller, McDonough), Voice vote.  Ayes: 7, Nays: 0. Motion carried.

The YSPUC Board adjourned at 5:56pm.

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