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April Min 2011
YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING APRIL 19, 2011
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Dianne Cruce
III. Invocation – Mark Zoeller
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Bob McDonough, Vice President
Mark Zoeller, Treasurer Phil Farren, Secretary
Dianne Cruce, Director Al Clark, Director
Bryan Smith, Director
V. Approval of Minutes – 3/15/11
MOTION: A motion was made to approve the March 15, 2011 Board Meeting minutes. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 6 (Swire, Zoeller, Clark, McDonough, Cruce, Farren, Smith), Nays: 0, Abstain: 1 (Clark). Motion carried.
VI. Public Comment
Director Smith took the time to tell the Board of Directors about the plans for Arbor Day with Ray Friske. He has asked if we could have some sort of ceremony for Arbor Day and there would be trees donated. They plan to have the ceremony at the Equestrian Center. Where there is a need for trees. Pat Burns, Lot 1194, asked about road inspections. He stated that there are roads heaving up on Lilley Mountain near Roaring River. President Swire explained the Road’s Department does safety inspections of the roads daily. He will notify them about this incident.
Brandon Landon, Secretary for Station #10 - (absent)
VIII. Financial Report – Mark Zoeller
Treasurer Zoeller explained that he didn’t have much to report due to the new software glitches. He showed a graph for the cash at the end of the month. The amount for March is less than last year. He explained that the cash has to last until mid-June. He’s more concerned than last year. We had $351K at the end of March. He explained that he doesn’t have the cash flow data from last month. He showed the Collection Shortfall graph through March. He stated that it has stayed the same for the last couple of months and will last until June.
IX. Lien Resolutions – Michael Neveu
None at this time.
X. YLOA Update Report
a. Security Report – Bob Wilson, NVPS
Chief Wilson stated the report is from March 15th through April 14th. Madera County Sheriff’s department responded to 4 incidents. He commented that this is a low number and staying that way. They had 2 burglaries for March and April. They were done to sheds and outbuildings. They’ve had more juvenile incidents; toilet papering, rocks being thrown. He asked that members phone Security if they see any of this happening. There has been an increase in house checks. This is probably due to the number of vacant homes in the park. They are seeing an increase in Association requests for service. Chief Wilson introduced David McDonald. He’s the Administrative Manager in the office. He explained that he’s learning the business. Treasurer Zoeller asked about unlicensed vehicles. He asked if the Security Guards are reporting these vehicles to the ECC. The Chief explained that they contact the CHP for this type of violation. Security Manager, Joseph Shreve explained that they are able to ride their “scooters / ATV's” for 15 minutes on their own property and riding on the streets of YLP isn’t allowed. Vice President McDonough asked both Mr. Shreve and the Chief what the rules were regarding riding golf carts in YLP. The Chief explained that there shouldn’t be a problem as long as they ride on the right side of the lane and don’t impair the road way traffic. Vice President McDonough stated that their neighbors were on vacation and one of their dogs got out. He called security and Security Guard Jeff Garcia responded. Within 20 minutes he brought the dog back. He did a superb job!
b. GM Report – Michael Neveu (absent)
Kathy Casey (standing in for the GM), stated that any questions the Board may have, she will take back to the GM to answer. President Swire entertained a motion to include the General Manager’s report into the minutes.
MOTION. A motion was made to enter the General Manager’s Report into the minutes as an attachment. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 7 (Clark, Swire, Farren, McDonough, Zoeller, Cruce, Smith), Nays: 0. Motion carried.
XI. Committee Reports
1. Environmental Control Committee – Tom Swire
ECC Chair, Tom Swire stated the committee met twice. They’ve spent a lot of their time with aerobic system violations. They’re doing a pretty good job moving forward, thanks to the committee and to the inspectors: John and Michael. There are no new homes.
2. Golf Committee – Jim Ross
Mr. Ross stated that the rain is stopping and the course is getting green. The Men’s Club is playing 24 tournaments in the year. The President’s Cup was cancelled due to rain. May 7th is the Woman’s Golf ‘May Day Play Day’ Tournament. Work on the 4th tee has been completed. All greens have been aerated and fertilized. They had 70 hours of volunteer time towards these projects. They still have more projects to do in the future.
XII. Considerations of YSPUC Proposals to YLOA – Al Clark
None at this time.
XIll. Old Business
1. Board of Directors’ Handbook – Mark Zoeller
Treasurer Zoeller reminded the Directors to read the proposed handbook and to inform him of any suggestions they may have. He hopes to present the handbook for approval at the next Board meeting.
2. By Laws & DOR’s – Tom Swire
President Swire stated that the Committee has been working on this all year and other members have worked updating and rewriting in the past. He explained that the revised document is completed, but missing a few sections. They plan to present it to the attorney. He asked each Board member to look over them (old vs. new). They are to check the differences and he would like their opinions. He would like to discuss this before the attorney receives his copy. After the attorney returns the documents to us, we will start to inform the association members and work on a vote. He mentioned this would probably happen after the July 2011 election. President Swire named off the members of this committee: Dianne Cruce, Mark Zoeller, Steve Varner, Rick Mang, Marie Touitou, John Johnson and Ken Bush. He stated that he attended a couple of the meetings to answer some questions.
XlV. New Business
1. Contracts – Level of Authority – Mark Zoeller
Treasurer Zoeller explained that this is the same as the YSPUC Board meeting item. He is recommending that the GM have the authority to review and approve contracts up to $5K in one time expenditure or aggregate lifetime expenditures. This must be approved in the budget. The President and GM must approve and review up to and including $15K in one time expenditure or aggregate lifetime expenditures. This must be approved in the budget. Anything over $15K, must be reviewed by the finance committee. The Board will have final approval of the contract.
MOTION. A motion was made to approve the contract review approval authority amounts. M/S/C (Zoeller, McDonough), Voice vote. Ayes: 7 (Clark, Swire, Farren, McDonough, Zoeller, Cruce, Smith), Nays: 0. Motion carried.
A conversation took place before the motion was approved. President Swire explained that the Finance Committee is under the jurisdiction of the YLOA Board and this particular contract approval is the same for the YSPUC Board. Pat Burns, Lot 1194, member of the Finance Committee, disagrees. He feels that the Finance Committee should review the lowest level ($5K). Director Cruce explained that the approvals have to be approved in the budget. A conversation took place between the directors and Mr. Burns.
2. Budget Approval – Tom Swire
President Swire explained to the audience that the Board met and spent the greater part of April 5th working on the budget. They’ve come up with a budget that increases the assessment to $2 per lot for a total of $800. This amount is substantially less than 1%. This doesn’t include the $25 aerobic charge. He stated that some of the items in the budget went up and some went down. The budget calls for a decrease of the R&R contribution and an increase to the Blue Heron Restaurant. Treasurer Zoeller added that there’s money in the budget to provide an additional position. President Swire explained that part of the duties of this position is a Safety Officer for YLOA and YSPUC. He continued to explain that there are alot of new OSHA laws to comply with. An audience member asked about the increase with Food and Beverage. Vice President McDonough explained that the Chef’s salary wasn’t included in that portion of last year’s budget. He was put under administration costs last year. He explained that the budget didn’t change, just items were switched around. Pat Burns, Lot 1194, asked if the Blue Heron sign was included in the budget. Treasurer Zoeller stated that it was and it’s under Capital Expenditures. Kathy Casey thanked the Board of Directors for creating a budget like this. She stated that, as a homeowner, it’s phenomenal that the budget only went up a minimal amount.
MOTION. A motion was made to approve the budget. M/S/C (Smith, McDonough), Voice vote. Ayes: 6, (Swire, Smith, McDonough, Farren, Cruce, Zoeller) Nays: 0, Abstain: 1 (Clark). Motion carried.
XV. Announcement of Previous Executive Session
YSPUC board met with legal counsel to discuss ongoing litigation.
XVI. Director's Comments
Vice President McDonough commented on the good job the members of the office did putting together a luncheon for realtors in this area. The speakers were: Kathy Casey, Ashley Patterson, Mary Wheeler, Layton Gillette, Cindy Lyman and Christian Müller. They had a pretty good attendance. He had heard from attendees, that if we do this again, they will have more realtors in attendance. He mentioned the Wine Tasting / Art Show event followed by the Chef’s Table.
XVII. Adjourn to Executive Session
The Board of Directors went into Executive Session at 7:29pm.
XVlll. Adjournment of Meeting - The meeting adjourned at 7:48pm.
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