I.                    Call to Order – Al Clark

 

II.                  Flag Salute – Tom Swire

 

III.                Invocation – Tom Swire

 

 

None at this time.

 

Treasurer Zoeller showed graphs for the directors and audience. He stated that the cash position for the company is about $1.3 million and it’s more than we have had in the past two years. With the two projects that are in progress, the numbers may drop to $800K or lower. The annual cash flow is below that of the past two years. The graph showed a negative cash flow in September, which may have been due to a prepayment of insurance and other items. The actual cash generated has been less than that of the past two years. The actual cash flow is positive for the year and for each of the last two years. He questioned the trend in revenues from the manager’s report.   He showed the board the water usage income was lower than budgeted, which leads to lower gross profit including the cost of power and chemicals. The power and chemical costs are on budget, but other operation costs are down compared to the budget. After more explanation to the directors, the Treasurer stated that actual net profit year to date is $9k less than budgeted, which he stated is better than it has been in the past. President Clark asked the Treasurer what it would take to find out why there is a difference in the monthly cash flow vs. the amount of water pumped? A discussion took place between the directors and GM regarding this issue. He did explain that there are different conditions this year than the last and the Treasurer added that we’re not loosing water this year like we did in the past. The GM explained that Manager Harrington goes into more detail in his report. The GM doesn’t see a problem with production and added that our numbers are up. More discussion took place and the GM said he would go back and get more information for the board and Treasurer. Director Cruce reiterated that the water pumped into the golf course lake is untreated, which the GM agreed. 

a.      Manager's Report – Michael Neveu (Ken Harrington absent)

The GM entered YSPUC Manager Harrington’s report into the minutes and entertained questions from the Board and audience. Director Cruce asked about an update of the NOI in the manager’s report. The GM explained there isn’t an update since last week. It will take the GM and YSPUC Mgr a day to fill out the form and that the Mgr is thinking well 46A. The grant is for a certain type of contaminate to the well. A discussion took place regarding other off line wells that may be possible for the NOI. Treasurer Zoeller asked about the telemetry systems on the tanks. It was explained that past Board’s have put a hold on the money.    Doug Hyak in the audience explained that they need an upgrade to the communication system and remote activation system. President Clark mentioned that they would need a criteria of the level of overtime that goes into the process we have now to know how quickly the Board would need to move on the telemetry upgrade issue. Director Swire brought up the Mgr’s request to alter the winter policy for storage tank holdings. He was curious if the board needed to direct. A question was raised if a previous board had made this type of policy? A discussion took place between the GM and board regarding past and present policy. President Clark decided to leave it as an operational issue to have Mgr Harrington use his best judgment. 

   X.        Old Business

                        None at this time.

 

1.            YSPUC Grant Committee – Al Clark

President Clark proclaimed how impressed he is with Director Cruce’ involvement and awareness with the IRWMP.   He’s suggesting to the Board to create a grant committee so it can keep the GM and Board apprised of monies available through grants. This committee will also help the GM with the appropriate paperwork. He would like the committee to look into the different avenues of grant availability and process so that they can make recommendations to the Board, GM and the YSPUC Mgr. President Clark asked Director Cruce to chair this committee, which she agreed to. He also thought that the Treasurer would like to be involved in the committee along with him and whoever else is interested. 

 

 

A discussion took place regarding the needs for committee membership. The GM added confidentiality issues regarding volunteer membership. He suggested to give them fact-finding missions to limit their confidential access. Director Swire mentioned combining both YLOA & YSPUC Grant Committees. It was decided that there would be too much work involved to combine companies. The GM explained the process and data needed when he and the Mgr applied for the prior grant. To answer President Clark’s question, the GM stated that he thought that the company hadn’t spent enough money like it should be on grant procurement. He explained the steps and sources needed in the future and that it takes a lot of time. He added that this is where the committee would be greatly helpful.   

 

2.            IRWMP & MOU Discussion – Al Clark

The President thanked Treasurer Zoeller, Director Swire, Director Cruce and YSPUC Mgr Ken Harrington for attending the meeting. He explained his feelings regarding the IRWMP.   He added that once the committee is approved by the Board of Supervisors; they will control all the grants. He feels the need to be a part of the committee. A discussion took place regarding committee membership and the need to procure grant monies. He asked the board to study the MOU so they can vote on the membership at the next board meeting. Director Cruce offered to be a clearinghouse and will find the directors answers to their questions. They will cc the GM and Mgr on any the questions. 

 

3.            Telemetry and New Office Building Discussion – Al Clark

The President opened discussion with Mgr Harrington’s report on the complications with the new building. He updated the audience on the consideration of a new building for YSPUC. He has suggested saving money on rent from the YSPUC office and having a better storage facility for chemicals and a secured lab by building our own building. He explained the issues that brought him to this idea. They discussed the grading issues. The GM is looking into the area that the maintenance building is. There are no written plans at this time. He explained different types of buildings that they’re looking into. The next step is to get drawings from possibly an architect. They need to look into the area regarding the need for blasting. He does have quotes, but cannot mention them in an open meeting, since the bidding has just begun. He explained that the Board would have to reallocate the funds for this project. The President tabled the discussion for an Executive Session.

 

None at this time.

     

                        Not at this time.

                        The YSPUC Board adjourned at 6:27pm.