YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING JANUARY 19, 2010
CALLED TO ORDER AT 6:38 PM
I. Call to Order –Tom Swire
II. Flag Salute – Phil Farren
III. Invocation – Mark Zoeller
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Elaine Loard, Vice President
Mark Zoeller, Treasurer Bob McDonough, Secretary (by phone)
Al Clark, Director Dianne Cruce, Director
Phil Farren, Director
V. Approval of Minutes – 11/19/09
MOTION: A motion was made to approve the November 19, 2009 Board Meeting minutes. M/S/C (Clark, Cruce), Voice vote. Ayes: 6 (Swire, Loard, Clark, Zoeller, Cruce, Farren), Nays: 0, Motion carried.
VI. Report from Ladies of the Lakes President Sandra McCart
Ladies of the Lakes (LOL) President, Sandra McCart spoke to the Board of Directors and audience informing them of the “Think Tank” meeting on January 18th. She explained that they would like to increase their members. They will be targeting younger women. (Secretary McDonough joined the meeting via conference phone at this time) She noted the LOL mission statement. She showed a transparency, which recapped their fundraising money amounts over the last 3 years. She thanked the Board for their help and the help of GM Neveu and Kathy Casey. She also thanked Chef Christian Müller, Steve Rasmussen, Calvin Keith, and Robert Turner of the YLOA Maintenance Department. President Swire stated that they appreciate the Ladies of the Lakes and all the work they do for the community and he’s glad that the staff has been a help to them.
VII. Public Comment-
President Swire introduced Chris Haynes from YLP Fire Station #10 to give his report. Chris reported that Year-to-Date calls were 357 with most calls were within the park. Emergency medical calls were 165, motor vehicle accidents were 79. Captain Nelson would like to remind everyone to check your fireplaces. They’ve had 4 fires so far in chimneys. He reminded people to purchase reflective address signs, to help emergency services to find homes. He asked that everyone slow down during bad weather conditions and to wear their seatbelts. Due to the proximity of where we live and where the hospitals are, no one should hesitate to call 911 when they are having a medical emergency. Director Clark asked if a GPS unit in their vehicles would work. Chris stated that not all GPS units track inside YLP. He noted a GPS has been a topic of discussion at the fire unit. At this time, they are reluctant to do so. Director Clark asked Chris to let the board know if they decide to go in that direction, they may be able to help. Chris answered Director Cruce’ question that fire permits are available at Station #10 when they are there. He added to call the station and leave your number. Someone will return your call. Pat Burns, Lot 1194, sought recognition for past YSPUC Board Director, Jack Smith who passed away. There was a discussion regarding the memorial service for Mr. Smith. On behalf of Jack Smith and wife of past YSPUC employee, Rodney Atkins, there was a moment of silence.
VIII. Financial Report – Mark Zoeller
Treasurer Zoeller showed graphs to the board and audience. The first graph showed the cash level at the end of each month. He explained the pattern in which the association collects and spends money through out the year. His main concern is what will happen in June. The reason for the difference between this year and last is that we have had capital expenditures this year. Treasurer Zoeller explained the cash from operations. We had a higher level of expenses in December 2009, than we had in December 2008. He showed the numbers that fluctuate from month to month. He noted that our numbers from collections are higher than that of last year. He showed a graph that pointed out the difference in collections from December 2007 to December 2009.
IX. Lien Resolutions – Michael Neveu
None at this time.
X. YLOA Update Report
a. Security Report – Bob Wilson, NVPS Security
Mr. Wilson wished everyone a Happy New Year. He stated that he is very happy with the report for this month in YLP. This report will cover mid November thru January 19th. He noted that the Madera County Sheriff’s department’s report only had 44 calls (from mid Nov-Dec) in YLP, and the same amount of calls for mid Dec-Jan. He explained that number is very good and has dropped. There was one burglary during the first time frame and one residential and one commercial burglary between Nov. 17th and Jan. 19th. Reports for service calls have dropped with the NVPS by 200 calls. He explained that this is good. It allows the guards to patrol more. House checks are down. He stated that this allows the guards more time to go into the neighborhoods, see the people, patrol the streets, check for suspicious people/vehicles and work with the community. Mr. Wilson entertained questions at this time.
b. Manager's Report – Michael Neveu, General Manager
GM Neveu requested that his report be entered into the minutes as an attachment. He will take questions from the Board and audience if the board wishes. President Swire first questioned the area in his report that stated “cash revenues as lower than planned.” The GM explained that costs are higher than planned and will reference where it’s lower than planned. The board questioned if the bus shelter panel that was vandalized would be replaced? GM Neveu stated the cost of the panel and asked the President if her would like it replaced. Director Farren asked about the fire hydrant that had to be replaced because of an automobile hitting it. The GM explained that it’s an insurance item and would typically go after the owner that hit the hydrant.
MOTION: A motion was made to enter the General Manager’s Report into the minutes. M/S/C (Zoeller, Clark), Voice vote. Ayes: 7, Nays: 0. (Swire, McDonough, Clark, Loard, Zoeller, Cruce, Farren), Nays: 0. Motion carried.
XI. Committee Reports
President Swire asked the committee chairs to have their committees review the Declaration of Restrictions and By Laws and give the DOR/By Law Committee your suggestions or comments in writing by the next board meeting.
1. ECC – Tom Swire
Tom Swire stated that the committee met three times, no new homes for 2010, three new homes approved for 2009 and 4 for 2008. A few small items have been approved. The ECC approved “in concept” a pergola to be built in front of the Fairway Café.
2. Communications Committee – Dianne Cruce
Dianne Cruce stated they met on 12/2/109 and put together Welcome Packets that she and Elaine Loard have been delivering. They are working on a new website completely away from the current site. She asked for help from the audience if anyone had expertise in web building, to come to the committee meetings, which are the 1st and 3rd Wednesday of each month at 3:00pm. They are planning on making some presentations regarding this website in the next couple of months. To answer Pres. Swire’s question, they will be working on revamping the existing website. Elaine Loard added that the GM will be working with them on this project.
3. Golf Committee – Jim Ross
Mr. Ross stated they have received a letter from the NCGA. They would like to re-rate the course, which will consist of measuring the golf course. He added that they are going to try to pick up some yardage by changing the sand traps. This will add some difficulty to the course. This will bring our course up to the standard of larger courses. Mr. Ross asked them to have this done in August instead of their plan of completion in May, which was approved. This will give them time for volunteer work on the sand traps and yardage pick up. Mr. Ross read the document that explained the cost of the pergola that the ECC had approved “in concept”. The committee is picking up the cost ($4000), which includes volunteer builders. He explained that the café could use the pergola. The committee asks that they get priority of usage on the 1st and 3rd Friday when the men’s club plays, tournament days and once a month scramble tournaments. He added that the committee will issue a letter to YLOA giving ownership of the pergola. The association will have the responsibility of maintaining it. They are asking for help from the Road’s Department and Maintenance Department with laying the cement pad. Mr. Ross asked the Board for their approval of building the pergola. The Board did so.
4. Events Committee – Elaine Loard
VP Loard stated that the committee had been formed and have accomplished one project: Santa at YLP in conjunction with Food & Beverage. This was a success. She added that this committee needs some definition and recognition from the Board. She explained that she was appointed as liaison of the committee and the members also include: Diane Cruce, Kathy Casey, Karen Varner and Sandy Johnson. They plan events for fun and enjoyment of the community. They will be having fundraisers to minimize costs to YLOA.
5. Recreation Center Committee – Elaine Loard
VP Loard explained the history of the past committee. The association took over the committee in October 2009. The Little League President, GM, Kathy Casey and VP Loard met and they all agreed to work together to get the Rec Center improved. She asked the board to recognize the committee as an independent committee, to appoint a single director as liaison and to set a percentage split with groups that wish to help with the recycle event each month. This committee meets the third Thursday of each month.
XII. Considerations of YSPUC Proposals to YLOA – Michael Neveu
YSPUC approved the MOU of the IRWMP. President Swire explained it to the audience. YSPUC Board President, Al Clark, explained that regional planning for water is instrumental and would allow us to have control of our own lifestyle. VP Loard also explained to the audience that it would allow us to partner with other groups for grants.
XIII. Old Business
1. New Building Update – Al Clark
Director Clark explained that they have been involved in exploratory work for obstacles. GM Neveu put his update in writing and presented this to the directors. He explained the 2 options for the metal framing and that this is what they are using for the contractors when asking for bids. Board members asked questions to the GM. He noted that he has received one quote so far with 4 contractors in line to do so. He’s expecting a second quote by the end of the week. Director Farren asked about the blasting figures and excavation. This also had 2 options, which the GM explained.
2. One-Call-Now – Elaine Loard
VP Loard stated that they passed the policy at the last board meeting and asked the GM for an update. GM Neveu stated that they are installing two programs. While installing one, they had an upload crash. He explained that he is doing this work himself and having to go threw the book in search of the database. This is time consuming. He explained the perils of the installation of the database. The second go-back needs to take place. He explained that this would go in a bulk mailer. VP Loard requested it be completed by fire season. He explained that the “Rapid Rabbit” would be starting next week with YSPUC’s RVS System. GM answered questions of the board.
XIV. New Business
1. Designation of Assistant Treasurer – Mark Zoeller
Treasurer Zoeller made a motion for the board. Secretary McDonough had left the meeting during this time.
MOTION. A motion was made to designate Diane Cruce as assistant treasurer. M/S/C (Zoeller, Loard) Voice vote. Ayes: 6, Nays: 0. (Swire, Clark, Loard, Zoeller, Cruce, Farren), Nays: 0. Motion carried.
2. Assistant Treasurer as Signer – Mark Zoeller
Treasurer Zoeller made a motion for the board.
MOTION. A motion was made to make Diane Cruce as signer of all the accounts that YLOA has with Yosemite Bank, United Security Bank, Wells Fargo Bank and Wells Fargo Investments. M/S/C (Zoeller, Clark) Voice vote. Ayes: 6, Nays: 0. (Swire, Clark, Loard, Zoeller, Cruce, Farren), Nays: 0. Motion carried.
3. Discuss 3/10/10 40th Birthday of YLOA – Mark Zoeller
Treasurer Zoeller stated that the legal birthday is coming up. The corporation was approved by the Secretary of State 3/10/70, which makes this upcoming date, our birthday. June 30, 1970 was when Madera County Board of Supervisors approved the plot map. In February 1972 the Noonkesters bought the first 2 houses built in YLP. He noted that these are “landmarks” in the association. He would like something done to commemorate these dates. The GM stated he would be willing to work with the Events Committee in planning something special. Audience members chimed in with their suggestions for this event.
4. Father Daughter Dance Event 2/6/10 – Diane Cruce
Director Cruce spoke of the upcoming dance. It will include dancing and karaoke. A photographer has agreed to come in and take pictures at an extra cost. The Blue Heron will be open during this time. No age limit. Tickets are available at the door. The committee will meet tomorrow and asking for extra help at this event.
XV. Announcement of Previous Executive Session
12/18/10 – President Swire stated that the board met on December 18, 2009. They met with the lawyer to discuss certain responsibility to certain laws.
XVI. Director's Comments
Director Cruce thanked the board members and association members that helped at the Recycle Center to raise money for the Events Committee. Director Clark encouraged the members of YLP to use the recycle center. The funds made go towards great causes. Please use it.
XVII. Adjourn to Executive Session
The Board adjourned to Executive Session at 8:13pm
XVIII. Adjournment of Meeting
The Board adjourned from the Executive Session at 9:20pm.
