I.                    Call to Order –Tom Swire

II.                  Flag Salute – Al Clark        

III.                Invocation – Mark Zoeller

           Mark Zoeller, Treasurer                  Bob McDonough, Secretary (by phone)      

                 

 

 

 

CHP Lieutenant Commander Sandra Adams, thanked the audience for their support. She commended her officers for doing their job and will continue to do so. YLP is included in their normal patrol areas. Steve Varner Lot 1188 mentioned that someone else tripped over the expansion joints in the clubhouse. He left conduit stripping with the Board as an example of a different type of joint. Pat Burns, Lot 1194, spoke of the stripping. He asked the association to look into the fire road easements for cleaning. President Swire stated that the board will look into the flooring and fire roads. Doug Hyak, Lot 1044, mentioned another way to change the expansion joints with tile spacings. Director Clark spoke regarding Madera County Equine Emergency Evacuation (EEE). He's the team captain and stated that if there's a fire, they work together to evacuate animals, small and big. If you'd like to join, he brought flyers and explained how the club works.   

 

Treasurer Zoeller showed graphs to the Directors and audience. May was the end of the fiscal year. He pointed out the Operating Cash Balances for four years. There was $159,000 at the end of May 2009. We are beyond the critical point per GM Neveu. The Year to Date Cash Flow showed we're ahead of last year but we may have trouble funding the reserves. We have another month to collect. Our Food and Beverage revenues are short compared to the budget. Operating Profit showed a loss slightly more than what was budgeted. The Treasurer pointed out why it's important to be careful in June so that we don't run out of money. The GM stated that we have received $171,000 in funds. Questions and comments from the audience took place regarding collection of outstanding funds.   

 

Mr. Shreve stated that there have been 4 crimes in YLP this month. The guards did 304 house checks, 170 association requests for service, 8 sheriff responses, 9 medical calls and 134 calls for service which he stated was an average month. He stated that these are good statistics in an area with 5500 people. The guards' truck now has GPS to help locate addresses. Mr. Shreve has received compliments from Cal Fire and Sierra Ambulance regarding the guards in YLP. There is a newer truck out in the parking lot. There has been more calls regarding solicitors which shows more people working as a "neighborhood watch." He answered questions from the board and audiences. 

                        b. Manager's Report – Michael Neveu

GM Neveu entered his report into the minutes and entertained questions from the Board and audience. President Swire asked for an update regarding the Reverse 911 system. GM Neveu stated that he'll be receiving more information from his staff and will be able to report on it next week. Director Loard asked about the status regarding the Road Dept. traffic control curbs in the Lilley Mountain area. The forensics report went in the Presidents packet on Friday. He will pass this information off to the Road Committee's Chairperson. The GM assured Director Loard that the family affected, have been informed.

 

Tom Swire stated that the ECC met three times. One meeting was an emergency meeting to approve a set-back variance. There are still no new home plans this year. Miscellaneous approvals took place.

There was a presentation to the Volunteer Fire Department. The Golf Committee donated $8378 from the golf tournament and auction fundraisers. The Fire Department's spokesperson thanked the committee for the money. He said that other Fire Departments aren't allowed to take money donations. The department uses this money to purchase equipment. He stated that our equipment is a good or better than others. He thanked all the supporters of the fire station very much! Mr. Ross stated that the play has gone up 4% for May 2009 compared to this time last year, probably due to the improvements in the course and the nice weather. They will be installing new sprinkler heads on the Fairway #8 & #9.

YSPUC President Terry Lowe stated that the MTBE Plant at the gas station has been out of operation for some time. The water company runs tests of water quality at YSPUC's own MTBE Plant, which is separate from that at the gas station. The tests have been looking for MTBE in the water. This water is processed and redistributed in the system. The gas station doesn't return the water into the system but discharges it on the ground. The State of California allows up to 13 parts per billion of MTBE to be present in drinking water before it's considered to be a health hazard. At 5 parts per billion the state requires customers to be notified. Bi-weekly certified tests conducted by YSPUC have indicated a 0% of MTBE in the water from our plant. The non-operation of the MTBE plant at the gas station has not impacted the qualify of our water.

 

 1. Drinking Fountain – The GM stated that the drinking fountains will cost approximately $100 per fountain. He is still getting estimates. President Swire indicated that the GM should determine where the fountains should go, possibly in the front and back of the clubhouse (outside). 

 

MOTION. A motion was made to give the GM the "go-ahead" to put one drinking fountain outside back and one outside front of the Clubhouse. M/S/C (Loard, Clark), Voice vote.  Ayes: 6 (Loard, Clark, Swire, Lowe, Zoeller, McDonough), Nays: 0. Motion carried. 

2. The Wall Map – President Swire explained the history regarding the     map from previous board meetings. It's been put back onto the agenda and he asked if anyone wished to speak regarding the map. No one replied. 

 

MOTION. A motion was made that the Board's motion at the April meeting is rescinded and the GM be given the responsibility of dealing with the map. Specifically the GM is to call in those donations – To be received by July 15, 2009. If they all do come in by the deadline, the GM should then see that the materials are obtained and the map repaired and hung in its present location on the deck in front of the clubhouse. Should the donations not amount to enough to repair and mount the map and a responsible "home" not be found for the map, then the map is to be discarded. M/S/C (Loard, McDonough), Voice vote. Ayes: 6 (Loard, McDonough, Swire, Lowe, Zoeller, Clark), Nays: 0. Motion carried.

3. Committee Reassignments - President Swire stated that Treasurer Zoeller shall be on the ECC to fill the vacancy left by Director Mommer's resignation. 

 

1. Table Skirting – President Swire stated that there has been a request of table skirts for the board meeting tables. A discussion took place regarding the skirting or using table cloths as is used now. The board decided to let the General Manager make this decision.

 

Director McDonough left the meeting at this time.

 

Director Clark stated that the Blue Heron extension trail bridge is about 90% completed. It should be completed by Friday. It can be used now. He said that the GM's crew and the Road's crew has cleaned it up nice. Director Lowe went around the lake this afternoon and stated that the bridge is going to be real nice. He added that this will be his last board meeting, and he enjoyed being on this board. He wishes the new board will carry on as this board has, and allow the General Manager do his job and don't micromanage. The audience applauded. President Swire reminded the audience of Candidate's Night on Monday, June 22nd at 6:30. He thanked the audience for attending the meeting. 

 

            The Board adjourned to Executive Session at 7:30 pm.

            The Board adjourned from the Executive Session at 7:47pm.