YOSEMITE LAKES OWNERS’ ASSOCIATION
30250 Yosemite Springs Parkway
Coarsegold, CA 93614
Phone: 658-7466 Fax: 658-7866
MINUTES OF THE
BOARD BUSINESS MEETING AUGUST 18, 2009
CALLED TO ORDER AT 6:30 PM
I. Call to Order –Tom Swire
II. Flag Salute – Phil Farren
III. Invocation – Mark Zoeller
IV. Roll Call & Establishment of Quorum – Board Members Present
Tom Swire, President Elaine Loard, Vice President
Mark Zoeller, Treasurer Bob McDonough, Secretary
Al Clark, Director Dianne Cruce, Director
Phil Farren, Director
V. Approval of Minutes – 7/18/09, 7/20/09, 7/22/09
MOTION: A motion was made to approve as amended the July 18, 2009, July 20, 2009 and the July 22, 2009 Board Meeting minutes. M/S/C (Zoeller, Loard), Voice vote. Ayes: 7 (Loard, Clark, Zoeller, Swire, McDonough, Cruce, Farren), Nays: 0. Motion carried.
VI. Public Comment-
None at this time.
VII. Financial Report – Mark Zoeller
Treasurer Zoeller showed graphs to the directors and audience during his report. The Month End Graph showed the cash is below this same time last year. June 2009 showed the cash flow as below than June 2008, due to prepaid items. He explained that if you add those items together, the cash flow would be better for operations. The cash revenue for July 2008 was $725K. The Actual Cash Revenues and Expenditures showed better than last year. Most are from the dues.
VIII. Lien Resolutions
GM Neveu read the APN #093-140-015. President Swire stated that the Board will vote on this item in Executive Session.
IX. YLOA Update Report
a. Security Report – Bob Wilson, NVPS Security
He apologized for not attending June’s meeting. There was an officer injured. The officer will be returning to work, shortly. Mr. Wilson showed the audience and the General Manager the paper generated over a 3-month period for YLP. This paperwork includes all reports, memos, daily activities, etc. He stated that he has the printouts that were requested of Madera County Sheriff’s Department. For the months of May 18 – June 14, there were one burglary and 67 calls for service. June and July was much busier. There were 75 calls for service with 4 verified burglaries. For the July – August time frame there were 56 calls for service. He stated that this is a good and safe community that takes care of itself. House checks are dropping due to people returning from vacations. Calls for service by the Sheriff’s department that security was involved is was 6 times. Fire Medical calls are increasing. This may be due to the brush fires we’ve had up here. He stated that the totals are running right where they should be. They are quite satisfied with what has been going on. They’ve replaced their truck with a larger model that allows for better visibility and better ability to get on some of the roads here. He opened the floor to questions at this time. Director Cruce asked where the “areas” are that are mentioned in his reports? He explained that it goes by the major roadways. Director Clark gave praises to his guards and Joseph Shreve. They respond to dead deer calls and dispose their carcasses. Vice President Loard asked of the types of calls from the Sheriff’s Department and what they were? She asked for examples. Priority One is the highest priority call. Priority 2 calls are house alarms and burglaries in progress. Priority 3 is routine calls (i.e.; report requests, disturbances and shots heard, etc.). He explained that they receive Priority 3 calls the most. These items range from month to month.
b. Manager's Report – Michael Neveu
GM Neveu entered his report into the minutes and entertained questions from the Board and audience. Director Clark commended the GM for the information that he put into his report. This should help the Board in the future. He asked about some dates in the report. GM Neveu stated that the Historic YLP Map is now affixed outside the Clubhouse. Pres. Swire stated that they could also see one of the new drinking fountains outside by the map. VP Loard stated that it was installed a week before deadline.
X. Committee Reports
1. ECC – Tom Swire
Tom Swire stated that the ECC met two times. They have approved another house, which brings the total to two new homes so far this year. VP Loard mentioned that the number of approved homes in 2003 were 179. A big difference from now.
2. Food and Beverage – Bob McDonough
Bob McDonough stated the members of this committee: Christian Müller, Bob Barr, Pat Hall, Bryan Smith, and Phil Farren. He stated that their objective is to provide the park with events, like Friday Night at the Lake, Monday Night Football and the Chef’s Table. A discussion took place regarding the Chef’s Table dinners. He mentioned the article in the Yosemite Sun and explained the cost and aspect of this event. Questions from the audience were asked as to why there are no advertisements in other newspapers in this area? The GM noted information regarding other newsprint companies. The audience asked questions regarding this and other possible events.
XI. Considerations of YSPUC Proposals to YLOA – Michael Neveu
President Swire announced the officers that were voted in at the previous YSPUC meeting that evening. Al Clark is President, Elaine Loard is Vice President, Bob McDonough is Secretary and Mark Zoeller is Treasurer.
XII. Old Business
None at this time.
XIII. New Business
1. Discussion on Post Office in YLP – Bob McDonough
Secretary McDonough stated that he put this on the agenda as per the request from Bryan Smith. Mr. Smith explained his interest regarding having an YLP Post Office. A discussion took place. Director Cruce explained that past PO contracts in this area failed due to the lack of revenue. President Swire stated that we could write our elected official and ask how this gets done. The GM stated that they have a call in for a meeting with the Coarsegold Postmaster. He explained that they aren’t really interesting in expanding in this area, but they will give us time to express our idea. They discussed that letter writing would be the next step.
2. Welcome to New Businesses in YLP – Dianne Cruce
Director Cruce expressed her wishes to officially welcome new businesses here in the park. She stated a motion regarding a proclamation that she would write for the GM with the Treasurer seconding it. A discussion started before voting of the motion took place. Secretary McDonough stated his concerns regarding a possible Food & Beverage competitor. Director Clark stated that this “welcome” would be for the Welcoming Committee. President Swire explained that all businesses should be welcomed into our community. A lengthy discussion took place amongst the board and audience members. Director Cruce restated her proclamation/motion.
MOTION: Yosemite Lakes Park Board of Directors, on behalf of it’s residents, would like to welcome all new businesses into our community; and at this time, we will welcome “Port of Subs”. M/S/C (Cruce, Zoeller) Motion withdrawn.
The GM asked the board to consider reviewing businesses with the Better Business Bureau, if this is something that the board is interested in. President Swire spoke of his concerns of a “proclamation” but feels that it would be a good idea if the Welcome Wagon put together a business packet and did this for every new business that moves into the park. Director Clark stated that he was agreeable with the idea of a Welcome Packet, but a “proclamation” he was not. Director Cruce withdrew her motion. V. Pres. Loard asked Director Cruce is she would be willing to put this into the hands of the Communications Committee (Com Com) to do what needed to be done? This would then be a Com Com assignment, to put together a Welcoming Packet for businesses. The President stated that this item will go to the Com Com and requested that the Com Com complete this packet within a month.
3. Cal Chamber of Commerce (CCoC) Petition Discussion – Dianne Cruce
Director Cruce read a statement regarding a petition from the Cal Chamber (of which we are a member) to President Obama and Governor Schwartzenegger seeking action to keep water flowing in the Central Valley. Director Cruce stated her motion.
MOTION: As an association and a Cal Chamber of Commerce member, we sign this petition. M/S/C (Cruce, Farren)
Director Cruce asked questions regarding our Cal Chamber membership. The GM stated that this is the first time in 5 years that CCoC has asked us to voice a group petition. There have been other requests concerning bills. He explained that this is an advocacy group that is working with the people wanting the water released into the delta. This petition is for more water, less control. He stated that this maybe a political statement, though he’s not positive. Questions were asked of Director Cruce regarding the petition. The GM answered questions for the audience. The board members discussed and commented on this issue. Director McDonough explained that he doesn’t feel that the board should get involved in state or national politics. The board’s job is to protect the interest of YLP. Director Farren stated that he feels the need to sign the petition. He knows of members that may be impacted by this. President Swire stated that he doesn’t feel the board needs to get involved with this issue. Each individual could sign the petition and include that they are a board member, if they wish. Director Clark agreed with the President and the Secretary. Treasurer Zoeller expressed his feelings that this is a personal political issue. A roll call vote took place for the previously stated motion.
MOTION: As an association and a Cal Chamber of Commerce member, we sign this petition. M/S/C (Cruce, Farren). Roll call vote. Ayes: 2 (Cruce, Farren), Nays: 5 (Clark, Loard, Swire, McDonough, Zoeller). Motion not carried.
4. Bank Signatures – Mark Zoeller
Treasurer Zoeller explained that this is the same motion that was stated at the YSPUC meeting earlier that evening. Treasurer Zoeller read his motion.
MOTION: I move that signers for YLOA’s bank and brokerage accounts be as follows: Tom Swire, President, Elaine Loard, Vice President, Bob McDonough, Secretary, and Mark Zoeller, Treasurer. Also, General Manager Michael Neveu as a signer on YLOA’s primary checking and payroll accounts at Yosemite Bank with a dollar limit as determined by the board of directors. Any person not listed here but who may have previously been an authorized signer is removed as an authorized signer from any and all of YLOA’s bank and brokerage accounts. M/S/C (Zoeller, McDonough). Voice vote. Ayes: 7 (Cruce, Clark, Loard, Swire, McDonough, Farren, Zoeller), Nays: 0. Motion carried.
5. Farmer’s Market Discussion – Al Clark
Director Clark asked the GM if there is anything that he could do to help him get this project off the ground? The GM explained how other chambers host this type of event and the information that’s available to us. The GM has a staff member making phone calls to get more information. They discussed a possible fee schedule to follow. They will be speaking with Clovis and Bass Lake regarding their events and will plan for the springtime in 2010.
President Swire called a 10-minute break at 7:40pm. Meeting returned to session at 7:50pm.
6. Increase in CHP Involvement in YLP – Al Clark
Director Clark mentioned the two times that cars have passed him on the parkway. He explained to the audience that there have been 7 deer strikes in the park last week. He read a statement he wrote to the audience regarding the deer strikes and his request for consideration, a Public Safety Committee to be sanctioned by the Board of Directors. He stated a motion with a request to be a member. They allowed comments from the audience before a vote took place. Doug Hyak, Lot 1044 made a suggestion, to have someone with Fish & Game for there take on the deer population in the park. Jim Ross, Lot 1058 spoke of safety issues that involved him on the parkway. John Pulliam, Lot 0274 explained that he had one of the 7 deer die in his yard. He asked what the speed limit is? He stated that there are areas within YLP that shouldn’t be 35 mph. It’s too fast. President Swire stated that he and the GM have had conversations regarding this subject and that the Roads Committee will be looking into this situation. He explained that the deer are only one aspect of this. It’s mainly a speeding and traffic issue. A request from the audience was made to put a stop sign on Long Hollow Drive. Director Cruce asked the audience members to not feed the deer and don’t put out water for them. She requested that in one of the association’s publications we could ask this of our members. She stated the California Resource Conservation District is set up to deal with wildlife. She said she would like us to work with them and Fish & Game. Diane McDonough, Lot 1745 explained that feeding the deer also attracts the mountain lions. The GM stated by involving his staff with this committee and with consideration to Doug Hyak’s statement regarding the proliferation of deer, they will work towards a recommended solution by identifying the problem first. President Swire asked if any other directors were interested in being a member of the Public Safety Committee?
MOTION: A motion was made to create a Public Safety Committee and report back to the Board. M/S/C (Clark, McDonough). Voice vote. Ayes: 7 (Cruce, Clark, Loard, Swire, McDonough, Farren, Zoeller), Nays: 0. Motion carried.
7. Deadline for Reverse 911 – Al Clark
Director Clark stated there have been some contractual issues and asked the GM if these issues had been resolved yet. The GM stated that they received revised contract language on Monday and he feels that this will work. We should be able to implement the task scheduled as in the GM report. The key was protection of our database, which has confidential information of our members. He feels this may work.
8. Phone Number Availability to Board Committees – Elaine Loard
Vice President Loard read her statement that a previous board had been asked to rule as to whether people could obtain YLOA member’s phone numbers. The board at that time made a decision that phone numbers were not indicated based on a ruling by our attorney’s interpretation of Davis-Stirling verbiage. She explained that the section of Davis-Stirling that was referred to at that time, defined what information a private member is entitled to have from his or her association. The request was originally for a board-sanctioned committee to have phone numbers for the purpose of contacting members for association purposes. She feels that this ruling needs to be reversed. Committees need to be able to contact the members. For instance, the Reverse 911 system. If members don’t send back their DO NOT CALL notices, we will have to call them. The staff is too busy to do this and we do not have the funding to hire enough staff to make phone contacts, such as needed for the Reverse 911 System. There is also a desire to pass an update to the DOR’s and Bylaws. She would like to have the attorney’s opinion again, based on a Board sanctioned committee’s actions and the members of that committee. President Swire commented that this would need to be on an issue-by-issue basis. VP Loard agreed with him. They will be meeting with the attorney and will discuss this item with him at that time.
9. Committee Assignments – Tom Swire
President Swire stated that all the directors have received a copy of the assignments.
ECC – Tom Swire, Bob McDonough, Mark Zoeller, Ernie Hoge and Pat Burns, Phil Farren to replace Bob McDonough beginning 9/1/09, Elaine Loard to replace Zoeller beginning 10/1/09, Dianne Cruce to replace Phil Farren beginning 9/1/10, Al Clark to replace Elaine Loard beginning 2/1/10, Bob McDonough to replace Dianne Cruce beginning 5/1/10, Mark Zoeller to replace Al Clark beginning 6/1/10. Chair is to be a director on the committee.
Communications Committee – Elaine Loard, Dianne Cruce and Al Clark. Chair is to be a director on the committee.
Finance Committee – Mark Zoeller (current chair), Dianne Cruce and Phil Farren. YLOA member Pat Burns would like to be on this committee. Chair is to be a director.
Food & Beverage Committee – Bob McDonough, Al Clark, Phil Farren. YLOA member Bryan Smith would like to on the committee, also, Bob Barr, Christian and Pat Hall.
Planning Committee – Phil Farren, Mark Zoeller and Bob McDonough.
Roads Committee – Tom Swire, Dianne Cruce, Phil Farren and Bill Bastian (current chair).
Governing Documents Committee – Elaine Loard, Mark Zoeller and Dianne Cruce.
Recreation Center Committee – Bob McDonough, Elaine Loard, and Al Clark.
Public Safety Committee – Al Clark, Bob McDonough, Tom Swire.
Liaison Assignments – Equestrian – Phil Farren, Golf - Bob McDonough, Recreation Trail – Al Clark, Tennis and Pool – Dianne Cruce, Events – Elaine Loard.
MOTION: A motion was made to accept the committee assignments. M/S/C (Swire, Clark), Ayes: 7 (Cruce, Clark, Loard, Swire, McDonough, Farren, Zoeller), Nays: 0. Motion carried.
Karen Varner (past chair for Communication Committee) turned over the Com Com book to the Board so that the new chair will have an idea of the past year’s events. President Swire thanked Mrs. Varner for the thoughtfulness and stated to the audience to let the committees know if they would like to join.
XIII. Director's Comment
Treasurer Zoeller commented that the lake is looking good. President Swire reminded the directors of the orientation in Fresno.
XV. Adjourn to Executive Session
The Board adjourned to Executive Session at 8:40 pm.
XVI. Adjournment of Meeting
The Board adjourned from the Executive Session at 9:15 pm.
